FORGE INTERNATIONAL PTO

Forge PTO General Meeting Agenda for 8/8/19

8/6/2019

Forge PTO General Meeting

Date: August 8, 2019 Time: 6:00 pm Location:Middleton Community Cente

All items are considered actionable items and may be voted upon
Welcome:

Call to session
Introduce new board members and responsibility

Sarah Murray--President--509-942-9542
Kasara Anderson--VP--208-447-6225
Ryan Gates--Treas.
Sarah Dawson--Sec.
Karen Lidral--Vol. Coordinator
Shilo Brown--School Liason
Micah Doramus--Principal
Darcy Stelzner--School Representative

Approve Minutes from last board meeting
Introduce and vote on PTO vision
- Vision: To bring families, communities, and educators together in a way that creates unity, and a culture of community, for the advocacy of children and teachers.

Business:

New Bylaw concerning Checks:
- Amendment to Article VII, Section 5:
- Section 5:
  1. A two-signature system will remain on the checking account always. The signature card shall consist of the president, vice president, and treasurer, with the vice president signing only when acting on behalf of the president.
- New Proposal for section 5:
  1. A two-signature system will remain on the checking account always. The signature card shall consist of the president, vice president, and treasurer, with the vice president signing only when acting on behalf of the president. When writing checks, two signatures are required, and cannot be signed by the person they are written for.
New Bylaw for including outside discussion and input
- Amendment to Article VI section 5:
- Meetings open to the public. All meetings shall be open to the public, and all persons shall be permitted to attend any meeting.
- New Proposal for Section 5:
  1. Meetings open to the public. All meetings shall be open to the public, and all persons shall be permitted to attend any meeting. Public commenters shall be given a maximum of five minutes to speak after signing in on the designated sheet, and called upon by the officiator during designated speaking times.
Buy PTO Insurance from: PTO Today
- Policies:
  1. Entry: $404
  2. Basic $494
  3. PTO Recommended: $624
  4. Complete Coverage: $749
  5. President’s recommendation:
Monies:
- Clarity Bank
- Venmo
- Paypal

Communications:

FYI:
1. Email: forgepto@gmail.com
2. Webpage: www.forge.pto.org
3. Facebook: Forge International School PTO

Calendar:

Time and date of PTO:
1. Second Thursday of the month, 6:00pm, Forge School
Time and date of Executive Board Meeting:
1. Fourth Tuesday of the Month 6:00pm Forge School.

Dates for PTO involvement and activities:
1. Staff dinner coordination on late nights
  1. Sep. 19 (Back to School Conferences/Potluck)
  2. Oct 17 (Math ELA)
  3. March 12 (Math/ELA)
  4. May 7 (Teacher Conferences)
2. Staff appreciation (Dates TBD)
3. Four Major Activities:
  1. Teacher Conferences and Back to School Potluck/Fundraising event
    1. September 19, 2019
  2. TBD Fundraising Event Third Week in November
  3. TBD Fundraising Event Third Week in March
  4. TBD Party End of year even in June

Choosing Committees and Committee Heads:

Playground Committee/Chair
- Nomination for Fundraising Liaison: Jannelle Tollman
Gym Committee/Chair
- Fundraising Liaison
Events Chair/Committee
- Staff Appreciation Liaison
Grant Coordinator
Box Top Coordinator
Fundraising Chair
Others as needed

Fundraiser Brainstorm:

Photography Mini Sessions
Art Auction
Carnival
Bake Sale
Chocolate Bars
Monthly discount at a local restaurant
Spirit Gear - could we sell year round?

Community Building Event Ideas/Brainstorm:
(not necessarily fundraisers)

Movie Night
Bingo Night
Game Night/Puzzle Building Competition
Back to School Pool Party - rent out Caldwell Pool

Breakout into Committees, Assign Responsibilities:

Notes and Action Items for Committees:
Not all Items must be finished by the end of meeting

Events Committee:

Create committee Heads for each event
Plan Back to school Conference Potluck/Fundraiser
Brainstorm November Event and select a date for us to vote upon
Brainstorm March Event and Select a date
Brainstorm June Event and select a date
Staff Appreciation Week--Pick a Date

Fundraising Committee:

Playground committee:
- Map out ideas for whom to ask for funds and which area
- Brainstorm ideas for playground design and equipment
Gym Committee
- Map out ideas for whom to ask funds for and which area
Grant Coordinator:
- Brainstorm places to ask for grants and how/who to write them
Corporate give-back Coordinator:
- Micron,
- Amazon Smile
- Staples
- Scripts for Grocery Stores
- Box Tops

Next PTO Meeting - August 8

7/23/2019

The next meeting of the Forge PTO will take place on Thursday, August 8th at 6pm in the Middleton Community Center. The address is 113 W. Main Street, Middleton. Everyone is welcome - you do not have to be on the PTO board to attend. Please join us!

Forge PTO General Meeting Agenda for 8/8/19

Next PTO Meeting - August 8

Forge PTO

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