September General Meeting-9/10/20
Present: Sarah M., Jordan, Sara and Travis Palmer, Stephanie Godsill, 208 365 9983 Anna Short, Yvette Cooper, Chanel, Karen, Jamie Lewellen, Kelley
Minutes from 08/6/20:
Call to Order: 6:00 pm
Officer’s Report
President’s Report: We desperately need volunteers to get the concrete off the bottom of the playground structure pieces. The first clean up day will be September 12th at 8:00 am. Anna Short (208) 365-9983. Jordan is picking up orange fencing from Anna Widdman tonight to rope off where the kids should not be for tomorrow.
Vice President: Looking to use Google Calendar for a task list and put all our events. There is a little hiccup that it makes it public on our website.
Treasurer’s Report: Not present. Report through Sarah M. The GoFundMe was to get enough to install the playground. The goal was $10,000 and we passed our goal. We are waiting for the gym check to Forge to clear, so our account is a little higher at the moment. The balance in checking $1182.99, but $182.99 is designated to the playground. We had paid Tate’s Rentals for equipment rental and they wouldn’t refund the money, but we have a credit there at the moment.
Secretary’s Report: The swag bags will go out tomorrow in the classes. They have a PTO informational flyer attached to the bag. At the bottom, they were invited to the movie night and suggested to stake their FORGE lawn stake signs next to their car.
Communications Secretary:not present, report by Sarah M. Juliann receive the list of parent contact information and sent it to the PTO email for anyone looking for volunteers. She set up a sign up genius and shared it on facebook for help with lunches. She shared the list of class supplies requested by th teachers and she is currently exploring better ways to get that info out to the masses. She also wants to remind teachers to ask students directly, as we cannot guarantee the donations.
Volunteer Report: Not Present
Elementary Liaison: Communicated with the optimist club and they would love to partner with us for the optimist club. They would be open to letting us host movies in our parking lot as well. We will be donating popcorn to them and if we want a Forge spot, we have to have parking volunteers to direct the traffic to our area. We voted on asking Micah on the movie in our parking lot. Jamie is spear heading this, and will connect with Micah and the Optimist club about possibly hosting one in the school parking lot.
Playground Coordinator:
SECRETARY WAS KICKED OFF ZOOM MEETING. AS OF 9/16/20, THESE ARE INCOMPLETE MINUTES. WILL BE CORRECTED SHORTLY.
Meeting Concluded- pm ended
Present: Sarah M., Jordan, Sara and Travis Palmer, Stephanie Godsill, 208 365 9983 Anna Short, Yvette Cooper, Chanel, Karen, Jamie Lewellen, Kelley
Minutes from 08/6/20:
Call to Order: 6:00 pm
Officer’s Report
President’s Report: We desperately need volunteers to get the concrete off the bottom of the playground structure pieces. The first clean up day will be September 12th at 8:00 am. Anna Short (208) 365-9983. Jordan is picking up orange fencing from Anna Widdman tonight to rope off where the kids should not be for tomorrow.
Vice President: Looking to use Google Calendar for a task list and put all our events. There is a little hiccup that it makes it public on our website.
Treasurer’s Report: Not present. Report through Sarah M. The GoFundMe was to get enough to install the playground. The goal was $10,000 and we passed our goal. We are waiting for the gym check to Forge to clear, so our account is a little higher at the moment. The balance in checking $1182.99, but $182.99 is designated to the playground. We had paid Tate’s Rentals for equipment rental and they wouldn’t refund the money, but we have a credit there at the moment.
Secretary’s Report: The swag bags will go out tomorrow in the classes. They have a PTO informational flyer attached to the bag. At the bottom, they were invited to the movie night and suggested to stake their FORGE lawn stake signs next to their car.
Communications Secretary:not present, report by Sarah M. Juliann receive the list of parent contact information and sent it to the PTO email for anyone looking for volunteers. She set up a sign up genius and shared it on facebook for help with lunches. She shared the list of class supplies requested by th teachers and she is currently exploring better ways to get that info out to the masses. She also wants to remind teachers to ask students directly, as we cannot guarantee the donations.
Volunteer Report: Not Present
Elementary Liaison: Communicated with the optimist club and they would love to partner with us for the optimist club. They would be open to letting us host movies in our parking lot as well. We will be donating popcorn to them and if we want a Forge spot, we have to have parking volunteers to direct the traffic to our area. We voted on asking Micah on the movie in our parking lot. Jamie is spear heading this, and will connect with Micah and the Optimist club about possibly hosting one in the school parking lot.
Playground Coordinator:
SECRETARY WAS KICKED OFF ZOOM MEETING. AS OF 9/16/20, THESE ARE INCOMPLETE MINUTES. WILL BE CORRECTED SHORTLY.
Meeting Concluded- pm ended
August General Meeting-8/13/20
Present: Sarah M., Ryan, Juliann, Sarah D., Misty, Heather Renk, Christina Duran, Heather, Jamie Lewellen, William Lish, Jordan Greene, Amanda, Eric Holzer, Sara and Travis Palmer, Shellie Fuller, Kaye, Darci Stelzner, Doricela Millan-Sotello,
Minutes from 05/6/20:
Call to Order: 6:00 pm
Officer’s Report
President’s Report: We hosted a staff luncheon. Can we organize the tasks separately on the minutes and have them be texted in the text chain for any tasks the board needs to do. We need to find a Vice President. Sarah M. explained the roles of the PTO Board and introduced each of the members. Sarah M. asked for any nominations for the Fundraising Chair. Sara and Travis Palmer (208) 284-3992 (208) 717-7135 were voted in. Sarah M. asked for nominations for Vice President. Jordan Greene (208) 761-6811 was voted in. Checked in about the meetings. We have the second Thursday for the General Meetings and the Executive Meetings are the fourth Tuesday of the month. Does that work for all?
Vice President: Jordan Greene volunteered. Ryan seconded. Jordan was voted in.
Treasurer’s Report: Has reimbursement checks for Sarah M. Micah was given the check for the volleyball nets. He is regifting the money back to the playground fundraising. Checking account amount is at $1,642.66. Amazon came in at $113 for this quarter. Please spread the word about Amazon smile being on the app now. We do have an outstanding check to Tate’s Rents out of the playground allotted money, so we will have an amount to add to the playground total soon after we find out all our expenses. A teacher has a sister in law that owns a Washington printing company and is interesting in getting Forge masks made for a fundraiser. Ryan will send the information to Sara and Travis to look over. Ryan will get a quote and information on the insurance. Micah brought up that our EIN is on some of the wrong documents for Forge. Ryan will join the Fundraising committee.
Secretary’s Report: Checked in about meeting minutes on the website. Sarah D. will create a minutes tab for meeting minutes as opposed to having them in the about session. We will also post them to the PTO facebook.
Communication Report: Board members need to have a bio and picture sent in by Monday 8/17. Juliann is working on forming Teacher’s Wishlists and forming a way to be a sounding board for parents as opposed to using the parent facebook and then we can be a bridge for the teachers to hear what is and isn’t working. This can go both ways for the teachers to make suggestions to the parents. Maybe a zoom “coffee” session to vent and just make sure that frustrations are heard. Something like an outlet or parent support group. Juliann will come back at the executive meeting with ideas for that. Garden boxes are something we need to look at purchasing, they are buy one get one free. Sarah M. would like to get the word out to the families and see if we can get anyone to purchase garden boxes. Juliann will get the word out one more time and then we can look more seriously into purchasing them. Heather Tucker owns a sawmill and possibly has boards that they can donate the wood to the person building the boxes. Maybe he could donate his time to build them with free wood. Anna suggested shooting for Spring for the garden boxes. We might have some money in the account to spend on the garden boxes.
Volunteer Coordinator Report: Not Present
Elementary Liaison: Not present.
Playground Coordinator: Anna would like to step down, so this position is officially open. Sarah M. will type a few lines on the gofundme page to say thank you. Anna wanted to say thank you to the Anonymous Donor that donated $3,000, but we feel every donation deserves an equal thank you. We need between 5-10 volunteer for clearing the concrete off the posts-we need to use equipment for this. Once the posts are clean, we can ask William for a quote to install the equipment. Let’s wait to pick a date on that until we are insured. Anna sent a screen shot to Idaho Community Foundation. They will possibly give $5,000 a year from that foundation. There is a quote for the jackhammer and the disposal of the cement on the posts. The quote is $92.73 so far. Heather Tucker might have access to a dump truck to haul away the cement.
Fundraising Chair-Juliann nominated Sara and Travis Palmer, Ryan seconded, and they were voted in.
Club Chair (would handle both sports and club)-not present
Meeting Concluded-6:54 pm ended
Present: Sarah M., Ryan, Juliann, Sarah D., Misty, Heather Renk, Christina Duran, Heather, Jamie Lewellen, William Lish, Jordan Greene, Amanda, Eric Holzer, Sara and Travis Palmer, Shellie Fuller, Kaye, Darci Stelzner, Doricela Millan-Sotello,
Minutes from 05/6/20:
Call to Order: 6:00 pm
Officer’s Report
President’s Report: We hosted a staff luncheon. Can we organize the tasks separately on the minutes and have them be texted in the text chain for any tasks the board needs to do. We need to find a Vice President. Sarah M. explained the roles of the PTO Board and introduced each of the members. Sarah M. asked for any nominations for the Fundraising Chair. Sara and Travis Palmer (208) 284-3992 (208) 717-7135 were voted in. Sarah M. asked for nominations for Vice President. Jordan Greene (208) 761-6811 was voted in. Checked in about the meetings. We have the second Thursday for the General Meetings and the Executive Meetings are the fourth Tuesday of the month. Does that work for all?
Vice President: Jordan Greene volunteered. Ryan seconded. Jordan was voted in.
Treasurer’s Report: Has reimbursement checks for Sarah M. Micah was given the check for the volleyball nets. He is regifting the money back to the playground fundraising. Checking account amount is at $1,642.66. Amazon came in at $113 for this quarter. Please spread the word about Amazon smile being on the app now. We do have an outstanding check to Tate’s Rents out of the playground allotted money, so we will have an amount to add to the playground total soon after we find out all our expenses. A teacher has a sister in law that owns a Washington printing company and is interesting in getting Forge masks made for a fundraiser. Ryan will send the information to Sara and Travis to look over. Ryan will get a quote and information on the insurance. Micah brought up that our EIN is on some of the wrong documents for Forge. Ryan will join the Fundraising committee.
Secretary’s Report: Checked in about meeting minutes on the website. Sarah D. will create a minutes tab for meeting minutes as opposed to having them in the about session. We will also post them to the PTO facebook.
Communication Report: Board members need to have a bio and picture sent in by Monday 8/17. Juliann is working on forming Teacher’s Wishlists and forming a way to be a sounding board for parents as opposed to using the parent facebook and then we can be a bridge for the teachers to hear what is and isn’t working. This can go both ways for the teachers to make suggestions to the parents. Maybe a zoom “coffee” session to vent and just make sure that frustrations are heard. Something like an outlet or parent support group. Juliann will come back at the executive meeting with ideas for that. Garden boxes are something we need to look at purchasing, they are buy one get one free. Sarah M. would like to get the word out to the families and see if we can get anyone to purchase garden boxes. Juliann will get the word out one more time and then we can look more seriously into purchasing them. Heather Tucker owns a sawmill and possibly has boards that they can donate the wood to the person building the boxes. Maybe he could donate his time to build them with free wood. Anna suggested shooting for Spring for the garden boxes. We might have some money in the account to spend on the garden boxes.
Volunteer Coordinator Report: Not Present
Elementary Liaison: Not present.
Playground Coordinator: Anna would like to step down, so this position is officially open. Sarah M. will type a few lines on the gofundme page to say thank you. Anna wanted to say thank you to the Anonymous Donor that donated $3,000, but we feel every donation deserves an equal thank you. We need between 5-10 volunteer for clearing the concrete off the posts-we need to use equipment for this. Once the posts are clean, we can ask William for a quote to install the equipment. Let’s wait to pick a date on that until we are insured. Anna sent a screen shot to Idaho Community Foundation. They will possibly give $5,000 a year from that foundation. There is a quote for the jackhammer and the disposal of the cement on the posts. The quote is $92.73 so far. Heather Tucker might have access to a dump truck to haul away the cement.
Fundraising Chair-Juliann nominated Sara and Travis Palmer, Ryan seconded, and they were voted in.
Club Chair (would handle both sports and club)-not present
Meeting Concluded-6:54 pm ended
July General Meeting Canceled
June General Meeting-6/11/20
Present: Sarah M., Ryan, Anna Widmann, Sarah D., Juliann, Jaimie Lewellen (on zoom), Sara Palmer (on zoom), Tracy Musick (on zoom), Stephanie Godsill (on zoom)
Minutes from 05/6/20: Tabled until next meeting
Call to Order: 6:05 pm
Officer’s Report
President’s Report: Interested in carwashes. Jamie Lewellen has volunteered to head the Caldwell carwash.
Vice President: No Report
Treasurer’s Report: $1,963.00 is in our account-we haven’t touched any of the allotted money for the playground as of yet. We have $2,750 sitting in an account from Walmart for the gym. Dough nights will not happen again next year from Dominoes because they did not see a benefit.
Secretary’s Report: No report.
Volunteer Report: Not Present
Elementary Liaison: No report
Playground Coordinator: The go fund me is 5,525.00 she has it set at $10,000, but is finding it might need to be raised to $20,000 because it is turning out to be more than we thought. She is working on a grant, but it is only $5,000 and we wouldn’t get it until August. Jaimie had the suggestion to do a series of car washes over the summer. Possibly do a Caldwell, Middleton, and Emmett carwash over the summer. We could make it into a competition. Jaime would be willing to head up a Caldwell carwash. Sara Palmer’s husband has extensive fundraising experience. Sara Palmer has expressed interest in possibly having her or her husband chair the fundraising chair. It has been requested that Mike and Mason (helped all day with the playground and have no connection with the school) are gifted $50 gift cards each from the playground $1500 fund. This request was approved. Sarah D. will purchase the gift cards and submit receipts to Ryan for reimbursement. Sarah D. will deliver a gift from her personal account to Javier from Livestock 44 tomorrow.
New Board Members
Generally, we nominate people in May, and vote them on the board in June. Sarah M. has proposed an amendment for the year 2020 due to COVID-19, nominating and voting members tonight. Went to a vote, and was voted yes.
President-Sarah M. nominated and voted in.
Vice President-left open for September.
Treasurer-Ryan Gates nominated and voted in.
Secretary-Sarah D. nominated and voted in.
Volunteer Coordinator-Stephanie Godsill nominated and voted in. [email protected]
Elementary Liaison-Kasara nominated and voted in.
Middle School Liaison-Jamie Lewellen nominated and voted in.
Communications Chair-Juliann nominated and voted in.
Playground Chair-Anna nominated and voted in.
Activities Chair-
Fundraising Chair-
Club Chair (would handle both sports and club)-
Meeting Concluded-6:54 pm ended
Present: Sarah M., Ryan, Anna Widmann, Sarah D., Juliann, Jaimie Lewellen (on zoom), Sara Palmer (on zoom), Tracy Musick (on zoom), Stephanie Godsill (on zoom)
Minutes from 05/6/20: Tabled until next meeting
Call to Order: 6:05 pm
Officer’s Report
President’s Report: Interested in carwashes. Jamie Lewellen has volunteered to head the Caldwell carwash.
Vice President: No Report
Treasurer’s Report: $1,963.00 is in our account-we haven’t touched any of the allotted money for the playground as of yet. We have $2,750 sitting in an account from Walmart for the gym. Dough nights will not happen again next year from Dominoes because they did not see a benefit.
Secretary’s Report: No report.
Volunteer Report: Not Present
Elementary Liaison: No report
Playground Coordinator: The go fund me is 5,525.00 she has it set at $10,000, but is finding it might need to be raised to $20,000 because it is turning out to be more than we thought. She is working on a grant, but it is only $5,000 and we wouldn’t get it until August. Jaimie had the suggestion to do a series of car washes over the summer. Possibly do a Caldwell, Middleton, and Emmett carwash over the summer. We could make it into a competition. Jaime would be willing to head up a Caldwell carwash. Sara Palmer’s husband has extensive fundraising experience. Sara Palmer has expressed interest in possibly having her or her husband chair the fundraising chair. It has been requested that Mike and Mason (helped all day with the playground and have no connection with the school) are gifted $50 gift cards each from the playground $1500 fund. This request was approved. Sarah D. will purchase the gift cards and submit receipts to Ryan for reimbursement. Sarah D. will deliver a gift from her personal account to Javier from Livestock 44 tomorrow.
New Board Members
Generally, we nominate people in May, and vote them on the board in June. Sarah M. has proposed an amendment for the year 2020 due to COVID-19, nominating and voting members tonight. Went to a vote, and was voted yes.
President-Sarah M. nominated and voted in.
Vice President-left open for September.
Treasurer-Ryan Gates nominated and voted in.
Secretary-Sarah D. nominated and voted in.
Volunteer Coordinator-Stephanie Godsill nominated and voted in. [email protected]
Elementary Liaison-Kasara nominated and voted in.
Middle School Liaison-Jamie Lewellen nominated and voted in.
Communications Chair-Juliann nominated and voted in.
Playground Chair-Anna nominated and voted in.
Activities Chair-
Fundraising Chair-
Club Chair (would handle both sports and club)-
Meeting Concluded-6:54 pm ended
Forge International General Meeting-May
Location: ZOOM Conference Call
May General Meeting-5/14/2020
Present: Sarah M., Ryan, William Lish, Anna Widmann, Sarah D. Juliann Edmunson, Micah Doramus, Britanny Dempsey, Profe Chapman
Minutes from 05/6/20: Tabled until next meeting
Call to Order: 6:07 pm
Officer’s Report
President’s Report: We need to make sure we get out there that new board members will be voted on in July. We need to add a middle school liaison as well. Can we have Shantel invite the new parents to come to the meetings and join the PTo?
Vice President: No report.
Treasurer’s Report: $1,760.00 in the playground account and $2,000.00 in savings from a Walmart grant and was allocated for the gym. Could we do an ask campaign for the ground covering? Yes, for the equipment as well.
Secretary’s Report: No report.
Volunteer Report: Not present.
Elementary Liaison: No report.
Playground Coordinator: Found a set that new would valued at around $100,000.00 and we would get it at roughly about $1,500.00. This would not be our permanent playground, but we would at least have something for August when school goes back in. We are opting to leave out the swings and the rocker portions of this playground. We are discussing if we can afford the proper ground covering for the playground. William works in ground covering for playgrounds and he is well aware of all the rules that need to be followed for surfacing. The ground covering would most likely need to have a curbing and be built up as opposed to excavating. He equipment is heavy and encased in concrete. We need to remove it carefully, or we will have replacement costs from the manufacturer. William has some trailer beds, we would need volunteers with trucks to help move the playground. If we didn’t go through with this playground, we would have the funding for a playground in two years come July. A guess would be about 4000 sq feet of surface to project, the cost would be about $10,000 for ground covering, up to $100,000 depending on what we chose to cover it with. William did bring up the point that we could install pieces one at a time, without doing all of it and just doing ground covering as needed. Before we get to ground covering, we need a mini excavator (renting is $700-$800 for two days) and a lot of volunteers to help move the equipment out. We would use machines to load the playground onto the trailers, so they would need to be machine loaded off at the school. We would need an augur to help install the equipment at the school. We can mix our own concrete, but a truck might actually be cheaper. Anna has a mini excavator and CDL’s shouldn’t need to be used to transport the equipment. There are two teams we will need-an excavation team and then a team to get out at school. Anna’s vision moving forward is to incorporate this playground into our playground vision moving forward. The equipment has at least another decade left in it. Putting this playground in now will not effect the funding for the playground in two years that would be allocated. We would plan on keeping the playground equipment until it was unsafe. Profe Chapman said that she is happy to write grants for ground covering if we can get a bid put together. Ryan shared that USbank does grants as well, but we missed the window for this year (January). We will be thinking about what people can earn if they donate-a rock with their name, or bricks, or stone on a path, etc. The timeline for removal is not fully laid out yet-the city is pulling permits to put their new playground. Could be as early as next week, or several weeks. Sarah. M. made a motion to vote on the playground. Ryan seconded the motion. Voted to take the equipment. Sarah M made a motion to approve an allowance of $1500 from PTO funds to use toward moving the playground equipment. Ryan seconded and the vote passed. William will work on creating a list of everything needed for moving the equipment in order to put out the list to parents for volunteers. He will be making a list for what we need to install as well. We can store the equipment at the school but need to put up a temporary fencing around it while it is being stored. 6 ft temp. construction fencing would work just fine.
We need to talk surfacing fundraisers ASAP. Anna is going to gather information from William and start an email to Karen and Shantel to start a go fund me account. We can discuss other fundraising activities in the future, but get a head start on something for now.
Volunteer Opportunities
Staff luncheon on August 3rd-46 staff members present with the new middle school staff. We can do potluck style for the lunch.
Meeting Concluded-7:16 pm
Location: ZOOM Conference Call
May General Meeting-5/14/2020
Present: Sarah M., Ryan, William Lish, Anna Widmann, Sarah D. Juliann Edmunson, Micah Doramus, Britanny Dempsey, Profe Chapman
Minutes from 05/6/20: Tabled until next meeting
Call to Order: 6:07 pm
Officer’s Report
President’s Report: We need to make sure we get out there that new board members will be voted on in July. We need to add a middle school liaison as well. Can we have Shantel invite the new parents to come to the meetings and join the PTo?
Vice President: No report.
Treasurer’s Report: $1,760.00 in the playground account and $2,000.00 in savings from a Walmart grant and was allocated for the gym. Could we do an ask campaign for the ground covering? Yes, for the equipment as well.
Secretary’s Report: No report.
Volunteer Report: Not present.
Elementary Liaison: No report.
Playground Coordinator: Found a set that new would valued at around $100,000.00 and we would get it at roughly about $1,500.00. This would not be our permanent playground, but we would at least have something for August when school goes back in. We are opting to leave out the swings and the rocker portions of this playground. We are discussing if we can afford the proper ground covering for the playground. William works in ground covering for playgrounds and he is well aware of all the rules that need to be followed for surfacing. The ground covering would most likely need to have a curbing and be built up as opposed to excavating. He equipment is heavy and encased in concrete. We need to remove it carefully, or we will have replacement costs from the manufacturer. William has some trailer beds, we would need volunteers with trucks to help move the playground. If we didn’t go through with this playground, we would have the funding for a playground in two years come July. A guess would be about 4000 sq feet of surface to project, the cost would be about $10,000 for ground covering, up to $100,000 depending on what we chose to cover it with. William did bring up the point that we could install pieces one at a time, without doing all of it and just doing ground covering as needed. Before we get to ground covering, we need a mini excavator (renting is $700-$800 for two days) and a lot of volunteers to help move the equipment out. We would use machines to load the playground onto the trailers, so they would need to be machine loaded off at the school. We would need an augur to help install the equipment at the school. We can mix our own concrete, but a truck might actually be cheaper. Anna has a mini excavator and CDL’s shouldn’t need to be used to transport the equipment. There are two teams we will need-an excavation team and then a team to get out at school. Anna’s vision moving forward is to incorporate this playground into our playground vision moving forward. The equipment has at least another decade left in it. Putting this playground in now will not effect the funding for the playground in two years that would be allocated. We would plan on keeping the playground equipment until it was unsafe. Profe Chapman said that she is happy to write grants for ground covering if we can get a bid put together. Ryan shared that USbank does grants as well, but we missed the window for this year (January). We will be thinking about what people can earn if they donate-a rock with their name, or bricks, or stone on a path, etc. The timeline for removal is not fully laid out yet-the city is pulling permits to put their new playground. Could be as early as next week, or several weeks. Sarah. M. made a motion to vote on the playground. Ryan seconded the motion. Voted to take the equipment. Sarah M made a motion to approve an allowance of $1500 from PTO funds to use toward moving the playground equipment. Ryan seconded and the vote passed. William will work on creating a list of everything needed for moving the equipment in order to put out the list to parents for volunteers. He will be making a list for what we need to install as well. We can store the equipment at the school but need to put up a temporary fencing around it while it is being stored. 6 ft temp. construction fencing would work just fine.
We need to talk surfacing fundraisers ASAP. Anna is going to gather information from William and start an email to Karen and Shantel to start a go fund me account. We can discuss other fundraising activities in the future, but get a head start on something for now.
Volunteer Opportunities
Staff luncheon on August 3rd-46 staff members present with the new middle school staff. We can do potluck style for the lunch.
Meeting Concluded-7:16 pm
Forge International General Meeting-April
Location: Zoom Conference Call
April General Meeting-4/09/2020
Present on Zoom: Sarah M., Micah, Ryan, Karen, Sarah D., Kasara, Juliann, Anna Widmann.
Minutes from:
Call to Order: 6:00 pm
Officer’s Report
President’s Report: Check-in, how can we support the school at this time? Can we put together thank you baskets for the teachers? Should we reach out to people to donate something for their teacher specifically? Juliann works at the bank in Middleton and can be a drop off location, Kasara could be a drop off location in Caldwell, and Anna’s mom could possibly be an Emmett drop off. Micah is warning us to stay under $50 per person, or $20 per family if doing a collective basket. The plan is to ask people to donate to paypal for gift cards for the teachers. Micah will ask the kids to write thank you letters to the teachers during the next morning meeting. We will collect the cards at the locations listed above or mailed to the school. Micah will take care of getting them to the teachers. Sarah D. will email Shantel what to email the parents.
Talent Show-Sarah M. would like to have a talent show, a grade a week. Micah will work with the IT guy on creating an email that forwards to us. The kids can upload their talents to the google drive and we could collect the talents that way. The kids will have a two minute time limit. They will submit the videos and the first 10-15 submissions will get to go during a closing meeting on Thursdays from 3:00-3:30. Micah will work on the guidelines-school appropriate. The airing of videos will begin on April 23rd. Sarah M. will write up a proposal for the share time and get it to Micah to approve.
Fundraising-is now an inappropriate time to fundraise? Yes, we should put that on hold for the year. Darci will reach out to the teachers to see if anyone had collected art for the fundraiser, if so, we will save it for next year. Micah believes only about 2/12 classrooms have completed it.
Vice President: Typically, new positions are voted in at the end of the school year, how are we going about that? Sarah M. will review the bylaws, but we should be far enough out to where a meeting can be held to vote on the new positions. Micah suggested we create a poll on voting in new members. We will have new Kindergarten parents and new middle school parents.
Treasurer’s Report: none
Secretary’s Report: Sarah D. will create a newsletter and send it to Shantel, covering the main points in this meeting that parents need to be aware of.
Volunteer Report: none
Elementary Liaison: none
Playground Rep: Anna is asking if the campus is closed or if she can get workers out there to spread the ground covering. Micah said they are welcome to come do work to start spreading and leveling dirt. Could we add an assignment into Seesaw for drawing your dream playground. Anna will draw up some ideas about zones on the playground to focus on and get that to Sarah M. and Micah. Anna asked if Sage had a playground committee originally? Micah said they did not. Mr. Bob would love an opportunity to connect about the playground-hi contact [email protected]. Anna asked if co-chairs needed to be voted on, and we assured her she can delegate however she would like within her committee. She asked if she can ask for parents to be on the committee. Do we have blueprints for the playground area. Micah will forward those to the PTO. A couple parents ask about logging on to the Spanish teacher’s time, and are there any items that the parents need to pick up at the school. If parents have questions about specific teacher platforms, they need to contact that specific teacher. The hallways are torn apart at the moment, but they will find a time to have parents pick up personal items.
Micah’s Report
We have about 70 openings for middle school, so the school could use help spreading the word.
If we can have a group meeting by the end of the year in June, he would be on board for that.
We are trying to have the fire chief do a video in lieu of the fire drill for the month.
Parent Questions: none
We made a motion to cancel the executive meeting and voted to have the general meeting in May. All voted in favor.
Meeting Called to end at 7:09 pm.
Location: Zoom Conference Call
April General Meeting-4/09/2020
Present on Zoom: Sarah M., Micah, Ryan, Karen, Sarah D., Kasara, Juliann, Anna Widmann.
Minutes from:
Call to Order: 6:00 pm
Officer’s Report
President’s Report: Check-in, how can we support the school at this time? Can we put together thank you baskets for the teachers? Should we reach out to people to donate something for their teacher specifically? Juliann works at the bank in Middleton and can be a drop off location, Kasara could be a drop off location in Caldwell, and Anna’s mom could possibly be an Emmett drop off. Micah is warning us to stay under $50 per person, or $20 per family if doing a collective basket. The plan is to ask people to donate to paypal for gift cards for the teachers. Micah will ask the kids to write thank you letters to the teachers during the next morning meeting. We will collect the cards at the locations listed above or mailed to the school. Micah will take care of getting them to the teachers. Sarah D. will email Shantel what to email the parents.
Talent Show-Sarah M. would like to have a talent show, a grade a week. Micah will work with the IT guy on creating an email that forwards to us. The kids can upload their talents to the google drive and we could collect the talents that way. The kids will have a two minute time limit. They will submit the videos and the first 10-15 submissions will get to go during a closing meeting on Thursdays from 3:00-3:30. Micah will work on the guidelines-school appropriate. The airing of videos will begin on April 23rd. Sarah M. will write up a proposal for the share time and get it to Micah to approve.
Fundraising-is now an inappropriate time to fundraise? Yes, we should put that on hold for the year. Darci will reach out to the teachers to see if anyone had collected art for the fundraiser, if so, we will save it for next year. Micah believes only about 2/12 classrooms have completed it.
Vice President: Typically, new positions are voted in at the end of the school year, how are we going about that? Sarah M. will review the bylaws, but we should be far enough out to where a meeting can be held to vote on the new positions. Micah suggested we create a poll on voting in new members. We will have new Kindergarten parents and new middle school parents.
Treasurer’s Report: none
Secretary’s Report: Sarah D. will create a newsletter and send it to Shantel, covering the main points in this meeting that parents need to be aware of.
Volunteer Report: none
Elementary Liaison: none
Playground Rep: Anna is asking if the campus is closed or if she can get workers out there to spread the ground covering. Micah said they are welcome to come do work to start spreading and leveling dirt. Could we add an assignment into Seesaw for drawing your dream playground. Anna will draw up some ideas about zones on the playground to focus on and get that to Sarah M. and Micah. Anna asked if Sage had a playground committee originally? Micah said they did not. Mr. Bob would love an opportunity to connect about the playground-hi contact [email protected]. Anna asked if co-chairs needed to be voted on, and we assured her she can delegate however she would like within her committee. She asked if she can ask for parents to be on the committee. Do we have blueprints for the playground area. Micah will forward those to the PTO. A couple parents ask about logging on to the Spanish teacher’s time, and are there any items that the parents need to pick up at the school. If parents have questions about specific teacher platforms, they need to contact that specific teacher. The hallways are torn apart at the moment, but they will find a time to have parents pick up personal items.
Micah’s Report
We have about 70 openings for middle school, so the school could use help spreading the word.
If we can have a group meeting by the end of the year in June, he would be on board for that.
We are trying to have the fire chief do a video in lieu of the fire drill for the month.
Parent Questions: none
We made a motion to cancel the executive meeting and voted to have the general meeting in May. All voted in favor.
Meeting Called to end at 7:09 pm.
Forge International General Meeting-March
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
March General Meeting-3/12/2020
Present: Sarah M., Ryan, Karen, Sarah D., Joy, Megan, Kaye, Julianne
Minutes from 02/13/20: Approved.
Call to Order: 6:00 pm
Officer’s Report
President’s Report: Friday lunch (surprise lunch to the teachers) was so much fun. The feedback from the teachers was that they want volunteers to help with recess and lunch. Karen will ask Shantell to send that out in her newsletters. Kids Kreations fliers with an invite is printed and will go home with the kids on Monday. The teachers would love to have chair pads for the bottoms of their chairs to make them quitter in the class. The cost will be about $90 to cover all the classes with chairs. The motion to buy them was put in front of the board by Sarah M. and seconded by Kaye. It was voted on and passed. Ryan nominated Julianne to be the new Elementary Liaison Chair, Sarah M. nominated ad then was brought to a vote. It passed, Julianne is the new Elementary Liaison Chair. Anna has shown interest in being a chair for the playground committee, but she is not present. Karen nominated Anna Widmann to be the chair, Ryan seconded and it was brought to a vote. It passed, Anna Widmann is the new Playground Committee Chair. We will be adding Anna Widmann to the executive board as a chariman. Sarah M. expressed frustrations with the communication between the staff and the PTO. It would be nice to be able to advertise on the actual FORGE facebook page and website. The art teacher hasn’t given information about performances on the art night on the 26th, is that happening? Darcy will go ahead and follow up with her about that. Joy and Darcy will work on communicating more in maybe one space, and not so many different. The art teacher is very active on SeeSaw.
Vice President: (Not present)
Treasurer’s Report: Still working on Dough Night, still no checks have come in. We have only received the first check. Ryan is aware of who coordinates it now and will follow through with them. Amazon check came in and it was $73.00. The 990 form was filed for taxes.
Secretary’s Report: Shantel will deliver papers for the staff instead of putting them into the boxes. I will email Shantel and follow up with adding the PTO meetings to the newsletter. Photocopying here is now okay for the PTO. I will reach out to Babby Farms for career day.
Volunteer Report: Have made the sign up genius pages for Joy and sent them to her a couple weeks ago. This is for the career day.
Elementary Liaison: Will get in touch with Shiloh and find a way to grab her binder to get a better idea of a job description.
The Great Art Heist Fundraiser-March 26th 6:00-8:00
The art projects will need to be turned in on March 23rd by the teachers. We need guys to come help set pallets up and we will tac the art to the pallets and on top of the pallets. We are looking for white sheets to cover the pallets. The money will go to the PTO and then the PTO will pay the portion to the Kids Kreation place. In case we have to cancel for the COVID-19 we will be sending the art home and doing the fundraiser that way. Sarah D. will handle money because Ryan will not be present. She will work on finding a volunteer to help her. The pottery painting is $5, $10, and $15 and she will handle her own money. Sarah M. will send the invitations to Karen to post. We can set up an online portion of Kids Kreation if we want. Sarah D. will research how to set up the online portion so that we can open it up past the night of and take credit cards. Auction items-ceramic tiles, chairs, canvas pictures, 3 gift certificates to Puffy Mondays, home décor pictures. We will be accepting art type items for the auction. Could we open up the class halls for students to walk their parents around and show off their displayed art work?
Volunteer Opportunities
The teachers have requested a Field Day set up by the PTO for the end of the year. They would prefer Tuesday or Wednesday on the last week of school and water events for sure. The water color run would be a fun idea.
Meeting Concluded-7:16 pm
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
March General Meeting-3/12/2020
Present: Sarah M., Ryan, Karen, Sarah D., Joy, Megan, Kaye, Julianne
Minutes from 02/13/20: Approved.
Call to Order: 6:00 pm
Officer’s Report
President’s Report: Friday lunch (surprise lunch to the teachers) was so much fun. The feedback from the teachers was that they want volunteers to help with recess and lunch. Karen will ask Shantell to send that out in her newsletters. Kids Kreations fliers with an invite is printed and will go home with the kids on Monday. The teachers would love to have chair pads for the bottoms of their chairs to make them quitter in the class. The cost will be about $90 to cover all the classes with chairs. The motion to buy them was put in front of the board by Sarah M. and seconded by Kaye. It was voted on and passed. Ryan nominated Julianne to be the new Elementary Liaison Chair, Sarah M. nominated ad then was brought to a vote. It passed, Julianne is the new Elementary Liaison Chair. Anna has shown interest in being a chair for the playground committee, but she is not present. Karen nominated Anna Widmann to be the chair, Ryan seconded and it was brought to a vote. It passed, Anna Widmann is the new Playground Committee Chair. We will be adding Anna Widmann to the executive board as a chariman. Sarah M. expressed frustrations with the communication between the staff and the PTO. It would be nice to be able to advertise on the actual FORGE facebook page and website. The art teacher hasn’t given information about performances on the art night on the 26th, is that happening? Darcy will go ahead and follow up with her about that. Joy and Darcy will work on communicating more in maybe one space, and not so many different. The art teacher is very active on SeeSaw.
Vice President: (Not present)
Treasurer’s Report: Still working on Dough Night, still no checks have come in. We have only received the first check. Ryan is aware of who coordinates it now and will follow through with them. Amazon check came in and it was $73.00. The 990 form was filed for taxes.
Secretary’s Report: Shantel will deliver papers for the staff instead of putting them into the boxes. I will email Shantel and follow up with adding the PTO meetings to the newsletter. Photocopying here is now okay for the PTO. I will reach out to Babby Farms for career day.
Volunteer Report: Have made the sign up genius pages for Joy and sent them to her a couple weeks ago. This is for the career day.
Elementary Liaison: Will get in touch with Shiloh and find a way to grab her binder to get a better idea of a job description.
The Great Art Heist Fundraiser-March 26th 6:00-8:00
The art projects will need to be turned in on March 23rd by the teachers. We need guys to come help set pallets up and we will tac the art to the pallets and on top of the pallets. We are looking for white sheets to cover the pallets. The money will go to the PTO and then the PTO will pay the portion to the Kids Kreation place. In case we have to cancel for the COVID-19 we will be sending the art home and doing the fundraiser that way. Sarah D. will handle money because Ryan will not be present. She will work on finding a volunteer to help her. The pottery painting is $5, $10, and $15 and she will handle her own money. Sarah M. will send the invitations to Karen to post. We can set up an online portion of Kids Kreation if we want. Sarah D. will research how to set up the online portion so that we can open it up past the night of and take credit cards. Auction items-ceramic tiles, chairs, canvas pictures, 3 gift certificates to Puffy Mondays, home décor pictures. We will be accepting art type items for the auction. Could we open up the class halls for students to walk their parents around and show off their displayed art work?
Volunteer Opportunities
The teachers have requested a Field Day set up by the PTO for the end of the year. They would prefer Tuesday or Wednesday on the last week of school and water events for sure. The water color run would be a fun idea.
Meeting Concluded-7:16 pm
Forge International General Meeting-February
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
February General Meeting-2/13/2020
Present: Sarah M., Ryan, Karen, Sarah D., Juliann
Minutes from 01/09/20: Approved.
Call to Order: 6:00 pm
Officer’s Report
President’s Report: Micah has communicated there has been a flooring grant approved and the gym will be installed around the first of April. Micah said they will have Middle School positions and a nursing position available. Re-introduce the PTO to the new families at Forge. Sarah D. will get with Shantel about communicating with new families. Playground meeting is on 2/25/2020 so we made a motion to move the executive meeting to 6:30 pm on 2/25/2020. Sarah M. is scheduled to come talk with the teachers around lunchtime on Feb. 28th about the PTO and what we do. She has invited us to come as well. There are 25 people and we would like to surprise them with lunch. The teachers are sometimes overwhelmed so we are trying to give them a little pick me up and show they are doing a great job.
Vice President: (Not present)
Treasurer’s Report: Will check in with Shantel about the dough night checks, because we have only received one as of now. The tax forms have been started, but they would like to collect $200 if they file it. Ryan will look into figuring out how to file alone with the IRS. She did drop off the refund check for the popcorn with Shantel. As of Friday, it hasn’t cleared. The Walmart check has been moved to savings to collect interest.
Secretary’s Report: Nothing to report.
Volunteer Report: Nothing to report.
Elementary Liaison: Feeling too busy for this position, thinking about whether she is able to continue with the PTO. Juliann will offer to help her with this position and see if that helps.
Counselor
Joy-School Counselor asking for help with Career Day. April 22nd from 9:30-3:30pm. Needs help with Hospitality room. She would like to have breakfast/coffee/tea, lunch/soup/salad, and volunteers for about 30-40 people. She has reached out to businesses and parents to come share and show the kids about their careers. Currently has 30-40 parents that are signed up to share their careers. There will be tables set up in the gym and the older grades will do a round robin system with passports. She is looking into putting together swag gear for the volunteers. She would 5-7 usher volunteers to help kids moving and check on the hospitality room. Tables and chairs will be rented for the day. She has invited Sarah M. to come to the next PD Friday to share what the PTO is doing to help collaborate with the teachers. She will come to the meeting next month.
The Great Art Heist Fundraiser-March 26th 6:00-8:00
Sarah M. has connected with Kids Kreations and should be receiving samples soon. The profit margin for their fundraiser is 35% of the art purchased. The parents will give us the order packet and we will send them in with the artwork. Juliann will present the art project idea to the teachers. The art projects will need to be completed in the classroom, not during the art time. Sarah D. will contact Rustic Oven and see if they will be open to coming to the night and give us a percent of their profits. There will be a silent auction. The art teacher will perform that night-each grade level. Haven’t touched base with Shiloh on the rocks. Bridgett is working on advertising and then she is contacting a glass artist to see if he will make a Forge themed piece. Karen has contacted Puffy Mondays about having them come do ceramics. Great Gardens has been contacted to see if they will come out and do some sort of painting. Someone has inquired about setting up a Scentsy booth at this event. We decided that this is not the event for that, but will reach back out for our event in May. Could do a dessert walk for 0.25 cent.
Volunteer Opportunities
Garden-Micah would like some to take charge of the school garden-design, plan, and implement the garden
Speakers for Change the World-Change the World week is coming and Micah would like to have guest speakers.
Middle School Recruiting
Ideas for Helping Forge
After School Clubs-we will contact Ivan Sanchez for Club Basketball
Calendar for 2020-2021 Year-Kindness week, drug free week, assemblies, etc.
Meeting Concluded-7:21 pm
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
February General Meeting-2/13/2020
Present: Sarah M., Ryan, Karen, Sarah D., Juliann
Minutes from 01/09/20: Approved.
Call to Order: 6:00 pm
Officer’s Report
President’s Report: Micah has communicated there has been a flooring grant approved and the gym will be installed around the first of April. Micah said they will have Middle School positions and a nursing position available. Re-introduce the PTO to the new families at Forge. Sarah D. will get with Shantel about communicating with new families. Playground meeting is on 2/25/2020 so we made a motion to move the executive meeting to 6:30 pm on 2/25/2020. Sarah M. is scheduled to come talk with the teachers around lunchtime on Feb. 28th about the PTO and what we do. She has invited us to come as well. There are 25 people and we would like to surprise them with lunch. The teachers are sometimes overwhelmed so we are trying to give them a little pick me up and show they are doing a great job.
Vice President: (Not present)
Treasurer’s Report: Will check in with Shantel about the dough night checks, because we have only received one as of now. The tax forms have been started, but they would like to collect $200 if they file it. Ryan will look into figuring out how to file alone with the IRS. She did drop off the refund check for the popcorn with Shantel. As of Friday, it hasn’t cleared. The Walmart check has been moved to savings to collect interest.
Secretary’s Report: Nothing to report.
Volunteer Report: Nothing to report.
Elementary Liaison: Feeling too busy for this position, thinking about whether she is able to continue with the PTO. Juliann will offer to help her with this position and see if that helps.
Counselor
Joy-School Counselor asking for help with Career Day. April 22nd from 9:30-3:30pm. Needs help with Hospitality room. She would like to have breakfast/coffee/tea, lunch/soup/salad, and volunteers for about 30-40 people. She has reached out to businesses and parents to come share and show the kids about their careers. Currently has 30-40 parents that are signed up to share their careers. There will be tables set up in the gym and the older grades will do a round robin system with passports. She is looking into putting together swag gear for the volunteers. She would 5-7 usher volunteers to help kids moving and check on the hospitality room. Tables and chairs will be rented for the day. She has invited Sarah M. to come to the next PD Friday to share what the PTO is doing to help collaborate with the teachers. She will come to the meeting next month.
The Great Art Heist Fundraiser-March 26th 6:00-8:00
Sarah M. has connected with Kids Kreations and should be receiving samples soon. The profit margin for their fundraiser is 35% of the art purchased. The parents will give us the order packet and we will send them in with the artwork. Juliann will present the art project idea to the teachers. The art projects will need to be completed in the classroom, not during the art time. Sarah D. will contact Rustic Oven and see if they will be open to coming to the night and give us a percent of their profits. There will be a silent auction. The art teacher will perform that night-each grade level. Haven’t touched base with Shiloh on the rocks. Bridgett is working on advertising and then she is contacting a glass artist to see if he will make a Forge themed piece. Karen has contacted Puffy Mondays about having them come do ceramics. Great Gardens has been contacted to see if they will come out and do some sort of painting. Someone has inquired about setting up a Scentsy booth at this event. We decided that this is not the event for that, but will reach back out for our event in May. Could do a dessert walk for 0.25 cent.
Volunteer Opportunities
Garden-Micah would like some to take charge of the school garden-design, plan, and implement the garden
Speakers for Change the World-Change the World week is coming and Micah would like to have guest speakers.
Middle School Recruiting
Ideas for Helping Forge
After School Clubs-we will contact Ivan Sanchez for Club Basketball
Calendar for 2020-2021 Year-Kindness week, drug free week, assemblies, etc.
Meeting Concluded-7:21 pm
Forge International General Meeting-January
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
January General Meeting-1/09/2020
Present: Micah, Shiloh, Ryan, Karen, Sarah, 5 parents.
Minutes from 11/14/19: Correction-Dough Night brought in $230.54. Approved.
Call to Order: 6:00 pm
Officer’s Report
President’s Report: Harvest Festival went well. Sarah M. will look into having another Open House night over at Sage International as well.
Vice President: (Not present) We had to cancel popcorn Thursdays. We will be passing out popcorn on the last Thursday’s of the month for the parties.
Treasurer’s Report: Harvest party $2,200.50. We have been asked to return $10 for the popcorn, the deadline for requesting returns is next week. Popcorn $1,452.00 with an expense to buy the popcorn, oil, and salt. We received a grant check for $750.00 and another $2,000.00 will be coming to go toward the gym floor. Dough night October-$230.54, we haven’t seen the checks for November or December. Amazon smile is set up and the check comes out quarterly as long as it is larger than $5.00.
Secretary’s Report: I will answer emails tonight. I will recognize Walmart on the next newsletter and we need to get them on the website and the facebook page. Just need to know what to put on the newsletter to go out next week. Put information about how to volunteer-Mrs. F needs. Add need for book fair in the newsletter.
Volunteer Report: A big difference with Shantel, in a good way. She is helpful and willing to email out information for us.
Elementary Liaison: No update. Struggling with getting teachers to talk to her. Darci is struggling as well.
Events Scheduling and Ideas
Continue with popcorn on the party days.
Use the popcorn money to provide teacher grants if requested. We need to make a form or something to give the teacher’s an idea of what we would want to know for the grants.
Original Works: should we tie it in with the teacher March event.
February event is too short to plan-lets focus on the March art event and then do our last event in May.
Book Fair
We are looking at doing a book fair and need 2 people to be trained (we will ask for 3). Date is flexible but would like to line up with the Spring conferences. Sarah D. will research the book fair guidelines.
Micah’s Report
Board of Directors Meeting-Monday Jan. 13 at 5:30. Open to the public, give overview and financial update.
Inofrmational Meeting Thurs. Jan. 16 from 6:00-8:00 pm for prospective students. Lottery open 120 students-50 middle school.
Forge Flame is on the Itunes app and we have released a few podcasts. The next one will be concerning the integration of older classmen.
Enrollment-13 new students on Monday! Always take a risk adding kids in the middle of the year, but the teachers are excited about the amazing new students.
Working on marketing on the types of learners Forge is needing (self learning, resilient, etc.).
Double check with Shantell about the “communication task force”.
The playground meeting will be put on the calendar soon-the delay is due to busy calendars.
Grading period ends next Friday-progress reports will be going home around the 24-27 of Jan.
Will duel credits be happening in the High School? Possibly, but the IB curriculum does take away some college credits in itself. There is an accreditation gap in the higher level.
Parent Questions:
Is the menu cycling through what it has been?
From what it sounds like, yes. A three week cycle.
Is the playground equipment breaking?
Each grade level has a bag of equipment that is doing well. On top of that people have donating items like shovels and pails and some of those are breaking, yes. The kids would love more if the PTO would like to spend some on that.
Meeting Called to end at 7:11 pm.
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
January General Meeting-1/09/2020
Present: Micah, Shiloh, Ryan, Karen, Sarah, 5 parents.
Minutes from 11/14/19: Correction-Dough Night brought in $230.54. Approved.
Call to Order: 6:00 pm
Officer’s Report
President’s Report: Harvest Festival went well. Sarah M. will look into having another Open House night over at Sage International as well.
Vice President: (Not present) We had to cancel popcorn Thursdays. We will be passing out popcorn on the last Thursday’s of the month for the parties.
Treasurer’s Report: Harvest party $2,200.50. We have been asked to return $10 for the popcorn, the deadline for requesting returns is next week. Popcorn $1,452.00 with an expense to buy the popcorn, oil, and salt. We received a grant check for $750.00 and another $2,000.00 will be coming to go toward the gym floor. Dough night October-$230.54, we haven’t seen the checks for November or December. Amazon smile is set up and the check comes out quarterly as long as it is larger than $5.00.
Secretary’s Report: I will answer emails tonight. I will recognize Walmart on the next newsletter and we need to get them on the website and the facebook page. Just need to know what to put on the newsletter to go out next week. Put information about how to volunteer-Mrs. F needs. Add need for book fair in the newsletter.
Volunteer Report: A big difference with Shantel, in a good way. She is helpful and willing to email out information for us.
Elementary Liaison: No update. Struggling with getting teachers to talk to her. Darci is struggling as well.
Events Scheduling and Ideas
Continue with popcorn on the party days.
Use the popcorn money to provide teacher grants if requested. We need to make a form or something to give the teacher’s an idea of what we would want to know for the grants.
Original Works: should we tie it in with the teacher March event.
February event is too short to plan-lets focus on the March art event and then do our last event in May.
Book Fair
We are looking at doing a book fair and need 2 people to be trained (we will ask for 3). Date is flexible but would like to line up with the Spring conferences. Sarah D. will research the book fair guidelines.
Micah’s Report
Board of Directors Meeting-Monday Jan. 13 at 5:30. Open to the public, give overview and financial update.
Inofrmational Meeting Thurs. Jan. 16 from 6:00-8:00 pm for prospective students. Lottery open 120 students-50 middle school.
Forge Flame is on the Itunes app and we have released a few podcasts. The next one will be concerning the integration of older classmen.
Enrollment-13 new students on Monday! Always take a risk adding kids in the middle of the year, but the teachers are excited about the amazing new students.
Working on marketing on the types of learners Forge is needing (self learning, resilient, etc.).
Double check with Shantell about the “communication task force”.
The playground meeting will be put on the calendar soon-the delay is due to busy calendars.
Grading period ends next Friday-progress reports will be going home around the 24-27 of Jan.
Will duel credits be happening in the High School? Possibly, but the IB curriculum does take away some college credits in itself. There is an accreditation gap in the higher level.
Parent Questions:
Is the menu cycling through what it has been?
From what it sounds like, yes. A three week cycle.
Is the playground equipment breaking?
Each grade level has a bag of equipment that is doing well. On top of that people have donating items like shovels and pails and some of those are breaking, yes. The kids would love more if the PTO would like to spend some on that.
Meeting Called to end at 7:11 pm.
Forge International General Meeting-December
CANCELED DUE TO CHRISTMAS-Executive meeting in December only
CANCELED DUE TO CHRISTMAS-Executive meeting in December only
Forge International General Meeting-November
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
General Meeting 11-14-2019
Meeting Date: 11/14/2019
Attendance: Sarah M., Kasara, Shiloh, Sarah D., Trinity, Megan, Bridgett, Karen
Call to order: 6:03 pm by Sarah M.
Meeting Minutes from General Meeting-10/12/2019 approved
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
General Meeting 11-14-2019
Meeting Date: 11/14/2019
Attendance: Sarah M., Kasara, Shiloh, Sarah D., Trinity, Megan, Bridgett, Karen
Call to order: 6:03 pm by Sarah M.
Meeting Minutes from General Meeting-10/12/2019 approved
- President’s Report
- Harvest to do’s we will discuss later on in meeting
- Vice President’s Report
- Took 6.5 hours to pop popcorn for the entire school today
- We have had a popcorn machine donated by Lindsey-she is unable to return it, it does not pop very well. She used her home popper and it worked much faster, but the flavor is harder.
- We need volunteers, she doesn’t want to pop every week. Kasara is going to pick a time for bagging popcorn in one of the back rooms of the school to bag it. The next one will be the first week of December-currently we have 258 students. Kasara will pop the popcorn the Wednesday night prior and Kasara will meet people here at 12:15 to bag it and then pass it out. Karen will work on getting the volunteers.
- Bridgett suggested that the communication isn’t there-we are hoping to connect better with Chantelle. She suggested that the actual FORGE Facebook page show PTO stuff as well. We will work on connecting with Chantelle and ask for a shell email.
- Kasara will make a flyer about popcorn for the night of the Harvest festival.
- Treasurer’s Report *absent*
- Took in the money for the popcorn this evening. She will take it to the bank tomorrow and get an updated budget.
- Dough Night brought in $261.00.
- Secretary’s Report
- Add a deadline to the popcorn money. Before the first Wednesday in December-not everyone will get it this time-only those that paid.
- Put the newsletter out early-the Monday instead of the Wednesday.
- School Liasson
- No update
- Volunteer Coordinator
- She made a large Chili Cook Off sign
- She’s been working on Sing-up Geniuses for the harvest party
- Baskets
- Shiloh has a few baskets. Grillmaster basket. Worried about the 5th grade is the one we are most worried about.
- Library basket is here from Emmett
- Let’s have Chantelle collect basket items and Sarah M. will pick it up from her Monday.
- We will talk about assembling the baskets Tuesday with Sarah M. The best time would be between 1:00-4:00
- Silent Auction
- Sarah M. will create silent auction pages with prices and Sarah D. will print them. Sarah D. will make sheets for auctions and print them.
- Someone donated a dream catcher
- Personal tax return prep, dream catcher, handful of gift cards, tin man, potato commission, Christmas wreath some odds and ends.
- Pop-up table and Kid’s Holiday shoppe
- Shiloh and Karen got it
- Swag Prizes
- No updates on this-Sarah M. will ask Micah. Bridgett volunteered to make some swag items with her press at home to give out.
- MC
- Still searching
- Food
- Chili-6 signed up
- Potatoes-need one more person to bake potatoes
- Drinks-Sarah D. will bring water bottles (384) and pool again
- Toppings-sour cream, bacon bit, butter, shredded cheese
- Ryan is talking to Ridleys to donate donuts
- Judges go at 5:30
- Mr. Kenney
- Mrs. Nurse (Nurse Molly)
- Mrs. Chapman
- Prizes-golden spoon-Shiloh’s parents taken care of
- Activities
- Photo Booth is a go-Sarah D. will redo backdrop
- Decorations
- 5 hay bales
- Sarah D. has deco mesh and table cloths.
- Clean-up
- Sign-up genius has this listed.
Forge General Meeting-November (Harvest Party Planning)
Location: 208 S. Hartley Ln. Middleton, ID 83644
6:07 11/7/2019
Harvest Party Planning Meeting
To Dos:
Location: 208 S. Hartley Ln. Middleton, ID 83644
6:07 11/7/2019
Harvest Party Planning Meeting
To Dos:
- Silent Auction
- Baskets
- Grades not signed up for 1st and 5th.
- Shiloh will email teachers about the class baskets.
- Sarah M. will assemble baskets when items come in.
- Sarah M. will price the baskets at slightly under the price.
- Silent Auction-ask for original price for items-due Nov. 14th
- Flashlight from tractor supply
- 4 free lunches from Idaho pizza.
- Free picture session-family photography.
- Emmett library is doing a basket.
- Brenda Felt-massage therapist $45 an hour
- Albertsons (Emmett) donating thanksgiving food box gift certificate.
- Pop-up table
- Items for sale-artisan items (notecards, dream catchers, etc.)
- Kids Table
- Items donated for the kids can buy for their parents for a dollar.
- Flier specifically for dollar table.
- Karen will work the kids table.
- Swag Prizes
- Place at the entry table with Ryan. She will take donation and then hand them a raffle ticket.
- Call the winners every 30 minutes.
- Money Collection
- Ryan-Sarah D. will bring cash box. Can Ryan bring change?
- Canned Food-scrapping
- MC
- Can we find someone to do this? Sarah D. can be a back up.
- Food
- Shiloh will donate 20 pizzas and we will advertise dough night on a table.
- Chili-people are signing up
- Potatoes must be wrapped and brought here by 4:30.
- Drinks-Sarah will check on waters
- Sarah M. will bring paper boats.
- We will check on utensils and napkins. Ryan has them in a box.
- Shiloh’s parents will paint the wooden spoon prize.
- We will ask the teachers if three of them would be willing to judge.
- Booths
- Library-slime and facepaint-would like people to help man the table. Sarah D. will provide 3 gallons of glue and 3 containers of contact solution.
- Potential rock painting table
- Les Schwab pitching table outside.
- Barrell train ride outside.
- Sarah will bring games.
- Scarecrows will be a scavenger hunt.
- Shiloh will ask about Marta’s face holes and if that doesn’t work, Trinity will ask about Perdum’s faceholes and corn stalks and straw. We can create a back drop for a photo booth if needed with haybales.
- Butcher paper and table clothes will be brought by Sarah D.
- A map has been made for where all the tables and booths will be.
Forge PTO General Meeting Minutes - October 10, 2019
Date: 10/10/2019 Location: Forge Gym
Meeting Called to Order By: Sarah Murray Time: 6:09pm
Attendance: 14
Minutes: We did not review minutes from last General Meeting - technical difficulties - could not find them online.
Q&A w/Micah - We are planning a hosted workshop for playground design, to make sure we marry the vision of what the school intends along with social/emotional learning in an outdoor environment. We don't want to fundraise just to put equipment there. The meeting will probably be 2nd week of November, late afternoon/evening opportunity for families, so we can give the playground a true understanding of what we want.
Food compliance - because we are a national school lunch program, anything we serve during the day has to be compliant. This has an impact on PTO plans for popcorn - it is still possible to do popcorn sales, but the popcorn committee needs to work with kitchen to make sure what we serve is healthy snack compliant. We'll find an additional storage space for popcorn machine
President's report1. Thank you to everyone who came to the PTO party. It was a smashing success. The kids loved it. Thank you for all your help and to Trinity for spearheading that.
2. Food Safety in Fundraising - we need to make sure we are compliant. We can't store popcorn machine in gym.
3. Fundraising Vision from Mr. Doramus - Fundraising - we've made a promise not to turn your children into Amway salesman/peddlers, not to send them home with Butter Braids,
it's a mindshift away from selling gift wrap, but we want to focus on community based fundraising. We have a couple of 5th grade girls who have spearheaded an effort to organize a coin drive for the week of halloween - Dress up days every day that week.pajama day, crazy sock/80s day, grazy hair/hat day, halloween. We are trying to be socially responsible as well. had to talk to chair of playground committee. We don't sell chocolate bars. We want to be socially responsible with the product we associate outselves with. Very few chocolate sales companies are fair trade.
4. AmazonSmile is up and running. You can't use it with the app, have to do it through a browser. Direct Deposit into checking account - quarterly. We'll send out an email to all the parents.
5. We are looking for a volunteer for the book sales for Feb/Mar. Micah asked if there is someone who wants to head that up. You train with Scholastic and then run the book fair. Training is one day - Taryn Topping and Lindsay Batt
6. Sage International has contacted us - their PTO would like to collaborate with our PTO. Not sure on what. Sarah will contact her for more information.
7. Sarah did interview with Mr. Doramus. Will be posting on Facebook and Youtube so you can get to know him and his vision for the school.
VP Report - We can't store the popcorn machine here. We can large one and store it offsite, or buy smaller machine, pop offsite. Darcy will check to see if we can keep it in the storage unit.
Treasurer Report - We have checks for our Account. Current balance is $16. No change in Budget
Secretary Report - Apologies for the newsletter
Volunteer Coordinator Report - Thank you to everyone for volunteering for Emmett Harvest Festival! We only had a couple of spots that went unstaffed. There were about 25 parents who signed up with interest about this school year, and 16 who were interested for next year.
School Liaison Report - trying to set up room parents for each grade level teacher. The only teacher filled so far is Mr Kinney (Kindergarten). Room parents depend on each teacher’s wants/needs. They will help to organize class parties and coordinate with other parents. Reading to kids. Any additional support that a teacher might need.
Dominoes in Emmett does Thursday Dough Night Program. All sales for that entire day, donate 5%. We are going to be on the 3rd Thursday of every month starting Nov 14. Sep-May. They will mail a check to the school the following week.
Darcy - The nurse is in need of little pants and new underwear.
Other Items:
PTO will be looking for a shed , either to buy or for people to help build one
Upcoming Events
October Event - none. Discussed hosting trunk or treat, but want to focus efforts on Harvest Party instead.
First Dough Night will be in November
Trinity proposed no hassle fundraiser - 2nd - Ryan - Approved
November - Harvest Party - November 21, 5-7pm
Chili Cookoff, Baked Potatoes, Silent Auction and Spirit Wear Prize Drawing
Suggested Donation for Entry Fees
YES - Les Schwab pit
Date: 10/10/2019 Location: Forge Gym
Meeting Called to Order By: Sarah Murray Time: 6:09pm
Attendance: 14
Minutes: We did not review minutes from last General Meeting - technical difficulties - could not find them online.
Q&A w/Micah - We are planning a hosted workshop for playground design, to make sure we marry the vision of what the school intends along with social/emotional learning in an outdoor environment. We don't want to fundraise just to put equipment there. The meeting will probably be 2nd week of November, late afternoon/evening opportunity for families, so we can give the playground a true understanding of what we want.
Food compliance - because we are a national school lunch program, anything we serve during the day has to be compliant. This has an impact on PTO plans for popcorn - it is still possible to do popcorn sales, but the popcorn committee needs to work with kitchen to make sure what we serve is healthy snack compliant. We'll find an additional storage space for popcorn machine
President's report1. Thank you to everyone who came to the PTO party. It was a smashing success. The kids loved it. Thank you for all your help and to Trinity for spearheading that.
2. Food Safety in Fundraising - we need to make sure we are compliant. We can't store popcorn machine in gym.
3. Fundraising Vision from Mr. Doramus - Fundraising - we've made a promise not to turn your children into Amway salesman/peddlers, not to send them home with Butter Braids,
it's a mindshift away from selling gift wrap, but we want to focus on community based fundraising. We have a couple of 5th grade girls who have spearheaded an effort to organize a coin drive for the week of halloween - Dress up days every day that week.pajama day, crazy sock/80s day, grazy hair/hat day, halloween. We are trying to be socially responsible as well. had to talk to chair of playground committee. We don't sell chocolate bars. We want to be socially responsible with the product we associate outselves with. Very few chocolate sales companies are fair trade.
4. AmazonSmile is up and running. You can't use it with the app, have to do it through a browser. Direct Deposit into checking account - quarterly. We'll send out an email to all the parents.
5. We are looking for a volunteer for the book sales for Feb/Mar. Micah asked if there is someone who wants to head that up. You train with Scholastic and then run the book fair. Training is one day - Taryn Topping and Lindsay Batt
6. Sage International has contacted us - their PTO would like to collaborate with our PTO. Not sure on what. Sarah will contact her for more information.
7. Sarah did interview with Mr. Doramus. Will be posting on Facebook and Youtube so you can get to know him and his vision for the school.
VP Report - We can't store the popcorn machine here. We can large one and store it offsite, or buy smaller machine, pop offsite. Darcy will check to see if we can keep it in the storage unit.
Treasurer Report - We have checks for our Account. Current balance is $16. No change in Budget
Secretary Report - Apologies for the newsletter
Volunteer Coordinator Report - Thank you to everyone for volunteering for Emmett Harvest Festival! We only had a couple of spots that went unstaffed. There were about 25 parents who signed up with interest about this school year, and 16 who were interested for next year.
School Liaison Report - trying to set up room parents for each grade level teacher. The only teacher filled so far is Mr Kinney (Kindergarten). Room parents depend on each teacher’s wants/needs. They will help to organize class parties and coordinate with other parents. Reading to kids. Any additional support that a teacher might need.
Dominoes in Emmett does Thursday Dough Night Program. All sales for that entire day, donate 5%. We are going to be on the 3rd Thursday of every month starting Nov 14. Sep-May. They will mail a check to the school the following week.
Darcy - The nurse is in need of little pants and new underwear.
Other Items:
PTO will be looking for a shed , either to buy or for people to help build one
Upcoming Events
October Event - none. Discussed hosting trunk or treat, but want to focus efforts on Harvest Party instead.
First Dough Night will be in November
Trinity proposed no hassle fundraiser - 2nd - Ryan - Approved
November - Harvest Party - November 21, 5-7pm
Chili Cookoff, Baked Potatoes, Silent Auction and Spirit Wear Prize Drawing
Suggested Donation for Entry Fees
YES - Les Schwab pit
Forge PTO General Meeting Minutes - September 12, 2019
Date: 9/12/2019
Location: Forge International School: 208 S. Hartley Ln. Middleton, Idaho 83644
Meeting Called to Order By: Sarah Murray
Time 6:11 pm
Attendance: Sarah M., Sarah D., Karen L., Ryan G., Darci (speaker phone), 4 parents
Minutes: Minutes of 8/8/2019 General Meeting read and approved.
Principal’s Report
Date: 9/12/2019
Location: Forge International School: 208 S. Hartley Ln. Middleton, Idaho 83644
Meeting Called to Order By: Sarah Murray
Time 6:11 pm
Attendance: Sarah M., Sarah D., Karen L., Ryan G., Darci (speaker phone), 4 parents
Minutes: Minutes of 8/8/2019 General Meeting read and approved.
Principal’s Report
- Potluck-it is up to us to advertise.
- PTO Handout went out. Sarah D. will make an invitation to send out-put in teacher’s boxes on Monday.
- Book Fair-Micah would like to have a book fair. We will ask about for a person to head this up. The book fair is usually in March.
- President’s Report
- Sign-up for Harvest Days in Emmett on 27-28 of September. Karen will make a sign up genius for the shifts and then we will also have a sign up at the Parking Lot Party. Sarah D. will make an email for Micah to send out with a sign-up genius link for the Parking Lot Party. We will try to have it translated into Spanish as well (Doricela Millan-Sotelo [email protected] with help with the Spanish translation).
- Sarah’s husband is a videographer and she is interested in making videos of interviews
- Vice President’s Report-absent
- Treasurer’s Report
- Paypal is set up, we have a bank account with Clarity. The budget is present, but there isn’t much to show at the time.
- If a donation is made in Paypal, a donation receipt can be requested.
- The school is cutting a check for $1,500.00 to cover the costs of the insurance and setting up the PTO. Hopeful that the check will be here in the early part of next week.
- PARENT QUESTION: What is the $185,000 for in the budget?
- This is for the gym and for the playground fundraising. If we don’t fundraise anything, the playground will happen in two years and the gym will happen in four years. We are hoping to bump up that timeline.
- We did not sign up for VENMO because it is a person to person transaction.
- Secretary’s Report
- There is a sign up sheet for parents to put their email down for an email list.
- The minutes will be approved at the appropriate meetings heading forward. They are posted online, but they will be available at meetings in print if needed.
- Volunteer Coordinator’s Report
- Set-up Sign-up Genius for the Parking Lot Party and for the Harvest Festival in Emmett.
- School Liaison Report
- If parents are interested in becoming a room parent, please email Shiloh at [email protected]. Darci will be letting the teacher’s know that they should reach out to parents about the room mom, or volunteer in the classroom.
- Popcorn Information
- $10 for the year. Will work out details with Lindsey and Kasara before the Executive Meeting.
- September 19th Pot Luck
- Sarah D. will get BINGO cards printed.
- No photobooth-but we will have sidewalk chalk. Sarah D. and Karen will bring chalk and Sarah M. will bring tape to tape off a portion of the sidewalk.
- Trinity will bring nametags for the kids.
- The event will be outside and we will use the school tables for the food, and Ryan and Sarah M. will bring tables for slime.
- Heather Ellis will be present from the Library and be doing face painting and slime.
- There will be a bounce house and a rock climbing.
- Paper products will be donated by the board. Food will be provided by the parents. K-drinks, 1-2-main dishes, 3-4-side dishes, and 5-desserts.
- Set-up will be at 4:00, event is from 5:00-7:00. We will ask for sign-ups for set up and tear down.
- Sarah D. will send an email to Micah and make an invitation to send home to let parent’s know. Sarah D. will get the email sent to Doricela tonight and she will translate and email it back. Once it is back to Sarah D., she will email Micah and ask him to email it to all the parents.
- We will hook up a phone to the speaker system.
- Box Top Committee
- We need to have Micah sign us up before we can start adding box tops to the app.
- Fundraising/Grant Committee
- We need a chair for this committee. Lynsie Vickery nominated by Doricela. Seconded by Ryan. Voted and passed.
- The banks often have grant applications on their website we can check out.
- GuideStar registration in final stages.
- Lets make all the fundraising grouped together. We don’t need to have separate committees for every item we are fundraising for. Ryan will break up the sum of $185,000 into smaller categories on the budget so the amount doesn’t feel overwhelming.
- No other committee updates. We will be better about getting updates through email.
- Items for the Art Teacher
- She will be making us a supplies needed list for her classroom.
- She is having an art Auction. She needs to get 2 stripped (ready to paint) chairs per grade, 12 total. They will paint them and auction them off.
- Darci will check into a wish list from all the teachers.
- Do we want to use the public Facebook for advertising?
- Ryan motioned that we add a Public Facebook Page. Doricela seconded it. Voted and passed.
- Sarah M. motioned that Karen L. be the IT Facebook coordinator. Ryan seconded it. Voted and passed.
- Reviewed the schedule changes proposed in December.
Forge PTO General Meeting Minutes - August 8, 2019
Date: 8/8/2019 Location: Middleton Community Center
Meeting Called to Order By: Sarah Murray Time: 6:05pm
Attendance: 30
Minutes: Minutes of 07/22/2019 meeting read and accepted
New Business
Vote on PTO Vision - approved
Our PTO Vision: To bring families, communities and educators together in a way that creates unity and a culture of community for the advocacy of children and teachers.
Vote to Amend Bylaw concerning checks and two-signature system - approved
The new Bylaw for Article VII, Section 5 shall read: A two-signature system will remain on the checking account always. The signature card shall consist of the president, vice president and treasurer, with the vice president signing only when acting on behalf ot eh president. When writing checks, two signature are required, and cannot be signed by the person they are written for.
Vote to Amend Bylaw concerning meeting input - approved
New Bylaw for Article VI, Section 5: All meetings shall be open to the public, and all persons shall be permitted to attend any meeting. Public commenters shall be given a maximum of five minutes to speak after signing in the designated sheet, and called upon by the officiator during designated speaking times.
Vote on PTO Insurance - Complete Coverage, $749 annually - Approved
Monies:
Clarity Bank - Ryan (Treasurer) will be setting up the account within the next couple of week. They honor the dual signatures b/c they are a credit union. Ryan chose Clarity because she has contacts there, and they have locations in Middleton, Caldwell and Emmett, which will be helpful for future PTO boards.
We will be setting up a paypal and venmo account. Our goal is to have paypal donate now button. Please email suggestions to [email protected]. We will also look into Cashapp, Square, etc.
Communications:
Calendar:
All PTO Meetings from now on will be at Forge School. General meetings will be on the 2nd Thursday of each month at 6pm Executive Board meetings will be held on the 4th Tuesday of each month at 6pm.
Back to School Week, Parent Led Conferences, will be the week of Sept 19. Parent-led conference are where you get to tell the teachers about your children. This lets them get to know your kids. Still working on the details of that week.
We will be planning 4 major activities this year -
Approved Sept 19 - need to work out the logistics of parents in multiple grades
November 20 - TBD Fundraising Event
TBD Fundraising Event Third Week in March
TBD Party End of year in June
Voted on and Formed Committees
Playground Committee Chair: Melissa Thomas - Sarah nominated - Karen
seconded - Approved
Playground Committee: Kasara, Jacquelyn, Kaye
Gym Committee Liasion: Juliann Edmunson - Ryan nominated, Sarah seconded - Approved
Gym Committee: Liz Gochnour, Kim Crowhorn, Megan Blanchard
Events Committee: Liz, Patty, Sarah, Kasara
Spellathon - every student who raised at least $20 got to pick a prize
Jogathon
Fishing tournament
Golf tournament
Gardening plant sale
Amazon smile
Babysitting night - parents night out
Bake sale - during parent teacher conferences
Swag days
Announcements
Next meeting is 09/12/2019 at 6pm at Forge School
Meeting Adjourned At: 8:00pm
Minutes Compiled By: Karen Lidral, Volunteer Coordinator
Date: 8/8/2019 Location: Middleton Community Center
Meeting Called to Order By: Sarah Murray Time: 6:05pm
Attendance: 30
Minutes: Minutes of 07/22/2019 meeting read and accepted
New Business
Vote on PTO Vision - approved
Our PTO Vision: To bring families, communities and educators together in a way that creates unity and a culture of community for the advocacy of children and teachers.
Vote to Amend Bylaw concerning checks and two-signature system - approved
The new Bylaw for Article VII, Section 5 shall read: A two-signature system will remain on the checking account always. The signature card shall consist of the president, vice president and treasurer, with the vice president signing only when acting on behalf ot eh president. When writing checks, two signature are required, and cannot be signed by the person they are written for.
Vote to Amend Bylaw concerning meeting input - approved
New Bylaw for Article VI, Section 5: All meetings shall be open to the public, and all persons shall be permitted to attend any meeting. Public commenters shall be given a maximum of five minutes to speak after signing in the designated sheet, and called upon by the officiator during designated speaking times.
Vote on PTO Insurance - Complete Coverage, $749 annually - Approved
Monies:
Clarity Bank - Ryan (Treasurer) will be setting up the account within the next couple of week. They honor the dual signatures b/c they are a credit union. Ryan chose Clarity because she has contacts there, and they have locations in Middleton, Caldwell and Emmett, which will be helpful for future PTO boards.
We will be setting up a paypal and venmo account. Our goal is to have paypal donate now button. Please email suggestions to [email protected]. We will also look into Cashapp, Square, etc.
Communications:
Calendar:
All PTO Meetings from now on will be at Forge School. General meetings will be on the 2nd Thursday of each month at 6pm Executive Board meetings will be held on the 4th Tuesday of each month at 6pm.
Back to School Week, Parent Led Conferences, will be the week of Sept 19. Parent-led conference are where you get to tell the teachers about your children. This lets them get to know your kids. Still working on the details of that week.
We will be planning 4 major activities this year -
Approved Sept 19 - need to work out the logistics of parents in multiple grades
November 20 - TBD Fundraising Event
TBD Fundraising Event Third Week in March
TBD Party End of year in June
Voted on and Formed Committees
- Playground Committee
Playground Committee Chair: Melissa Thomas - Sarah nominated - Karen
seconded - Approved
Playground Committee: Kasara, Jacquelyn, Kaye
- Gym Committee: We currently have a concrete floor, the wood floor was cut out of the budget, as was basketball and volleyball. Need about $125k - This is a big ticket item, however we have the opportunity to get corporate sponsors.
Gym Committee Liasion: Juliann Edmunson - Ryan nominated, Sarah seconded - Approved
Gym Committee: Liz Gochnour, Kim Crowhorn, Megan Blanchard
- Events Committee
Events Committee: Liz, Patty, Sarah, Kasara
- Staff Appreciation Liasion: Patty, Sarah nominated, Ryan seconded, Approved
- Box Top Coordinator: Jessica - Kasara nominated, Sarah seconded - Approved
- Grant Coordinator: Patty -Kasara Nominated, 2nd Sarah - Approved
- Fundraising Chair: Karen - Sarah nominated, 2nd Kasara - Approved
- Popcorn Thursdays - Lindsay - Sarah nominated, Kasara Second - Approved
Spellathon - every student who raised at least $20 got to pick a prize
Jogathon
Fishing tournament
Golf tournament
Gardening plant sale
Amazon smile
Babysitting night - parents night out
Bake sale - during parent teacher conferences
Swag days
Announcements
Next meeting is 09/12/2019 at 6pm at Forge School
Meeting Adjourned At: 8:00pm
Minutes Compiled By: Karen Lidral, Volunteer Coordinator
Forge PTO General Meeting Minutes - July 11, 2019
6:00 PM-Meeting called to session.
-Shiloh announced the different positions needed for the board of a PTO. All the positions were voted on and filled.
President-Sarah Murray
Vice President-Kasara Anderson
Treasurer-Ryan Gates
Secretary- Sarah Dawson
Volunteer Coordinator-Karen Lidral
Elementary Liaison-Shiloh Brown
-The two large projects for the school were announced and Micah spoke to the details of each project. Each project will have a committee to take charge of fundraising and planning. The committees will also communicate and make sure they aren’t asking for too much from the community at one time for both projects.
Playground. The playground is in phase two planning, so even if nothing happens, it will still come in the next four to five years. There is a lot that needs to be done. The top soil needs to be raised two feet, the playground will need to meet safety codes, the irrigation will need to be addressed, etc. If $10,000-$15,000 was raised over the next few years, the playground would have a great start. The actual design has not been set, the committee will help with that. Micah expressed that he is flexible as to what the playground looks like, but he does NOT want to have used backyard structures all over the campus. Gym Finishings/Floor. The gym floor and basketball hoops were not written into the original budget. The estimated cost is between $125,000-$150,000. The committee will help fundraise, and this is where the community will hopefully be involved. Community advertising can happen in the gym. They are hoping to complete this project soon because they would like to have it for use for middle school sports.
-Micah gave some school updates
The school is almost 100% staffed. A food program coordinator was just hired and the last open position is the school nurse. The position requires an RN and will pay approximately $38,000 a year. The school is on track to open September 3rd, 2019. There will be a formal ribbon cutting on August 28th. There will be an Open House on August 29th. He has been receiving a lot of requests for certain teachers, or kids to be in classes away from other kids. Forge does not traditionally place kids in a class. The grades will work with both teachers for the grade for the first week of school. After that, the teachers will work together to fit personalities together to make two great classes. Each grade class is divided by a garage door so they have access to cooperative learning. There is spirit wear available on the website for pre-order. The orders need to be in by July 25th.
-The floor was then opened for general questions.
What will the Forge mascot be? The Forge Fire, but the actual mascot is being drawn up with a dragon. Is the school full? There are four available seats for 5th grade, the rest of the grades are full. How many classes are in each grade level? There will be two classes for each grade. Will there be an arts program? There is an integrated arts program including, music, drama, and art.
-New President, Sarah Murray announced the next General Meeting to be held in the same location on August 8th at 6:00 pm. Come with ideas for what the PTO should be over the next year! She then closed the meeting for all but the newly elected board members.
Executive Session
-Micah welcomed the board members and briefly explained that the board is bound by Idaho Open Meeting Laws. The agendas and location of meetings must be publicly posted.
-Emails and phone numbers were exchanged. The first board meeting will be held on July 22nd at 6:00 pm at the clubhouse in the West Highlands subdivision. The address is 1011 Stallion Springs Middleton, ID 83644.
-Jobs Delegated:
Karen will tackle the website. Sarah D. will email everyone a general minutes from tonight’s meeting. Ryan will rent the Clubhouse for the board meeting.
-Meeting Ended.
6:00 PM-Meeting called to session.
-Shiloh announced the different positions needed for the board of a PTO. All the positions were voted on and filled.
President-Sarah Murray
Vice President-Kasara Anderson
Treasurer-Ryan Gates
Secretary- Sarah Dawson
Volunteer Coordinator-Karen Lidral
Elementary Liaison-Shiloh Brown
-The two large projects for the school were announced and Micah spoke to the details of each project. Each project will have a committee to take charge of fundraising and planning. The committees will also communicate and make sure they aren’t asking for too much from the community at one time for both projects.
Playground. The playground is in phase two planning, so even if nothing happens, it will still come in the next four to five years. There is a lot that needs to be done. The top soil needs to be raised two feet, the playground will need to meet safety codes, the irrigation will need to be addressed, etc. If $10,000-$15,000 was raised over the next few years, the playground would have a great start. The actual design has not been set, the committee will help with that. Micah expressed that he is flexible as to what the playground looks like, but he does NOT want to have used backyard structures all over the campus. Gym Finishings/Floor. The gym floor and basketball hoops were not written into the original budget. The estimated cost is between $125,000-$150,000. The committee will help fundraise, and this is where the community will hopefully be involved. Community advertising can happen in the gym. They are hoping to complete this project soon because they would like to have it for use for middle school sports.
-Micah gave some school updates
The school is almost 100% staffed. A food program coordinator was just hired and the last open position is the school nurse. The position requires an RN and will pay approximately $38,000 a year. The school is on track to open September 3rd, 2019. There will be a formal ribbon cutting on August 28th. There will be an Open House on August 29th. He has been receiving a lot of requests for certain teachers, or kids to be in classes away from other kids. Forge does not traditionally place kids in a class. The grades will work with both teachers for the grade for the first week of school. After that, the teachers will work together to fit personalities together to make two great classes. Each grade class is divided by a garage door so they have access to cooperative learning. There is spirit wear available on the website for pre-order. The orders need to be in by July 25th.
-The floor was then opened for general questions.
What will the Forge mascot be? The Forge Fire, but the actual mascot is being drawn up with a dragon. Is the school full? There are four available seats for 5th grade, the rest of the grades are full. How many classes are in each grade level? There will be two classes for each grade. Will there be an arts program? There is an integrated arts program including, music, drama, and art.
-New President, Sarah Murray announced the next General Meeting to be held in the same location on August 8th at 6:00 pm. Come with ideas for what the PTO should be over the next year! She then closed the meeting for all but the newly elected board members.
Executive Session
-Micah welcomed the board members and briefly explained that the board is bound by Idaho Open Meeting Laws. The agendas and location of meetings must be publicly posted.
-Emails and phone numbers were exchanged. The first board meeting will be held on July 22nd at 6:00 pm at the clubhouse in the West Highlands subdivision. The address is 1011 Stallion Springs Middleton, ID 83644.
-Jobs Delegated:
Karen will tackle the website. Sarah D. will email everyone a general minutes from tonight’s meeting. Ryan will rent the Clubhouse for the board meeting.
-Meeting Ended.