August Executive Meeting-8/25/20
Present: Ryan, Sarah M., Juliann, Travis, Jordan, Jamie, Stephanie, Kasara, Sarah D.
Minutes from 06/23/20:
Call to Order: 6:10 pm
Officer’s Report
President’s Report: Micah has let us know that a few teachers are uncomfortable returning to school in person without a mask mandate. Micah has asked us to gather information through a survey to parents if they would be willing to have their kids wear masks. Masks and face shields would be considered an appropriate face covering. Sarah M. and Juliann to make the survey. The school cannot mandate the masks, but if there is an understanding that it is mask or no school, then teachers would be more comfortable and the parents would more likely be on board with kids wearing them.
Parent support-the coffee with Micah zoom meeting went well. It would be nice if one of us could take notes as the meetings are not recorded. How else we could support parents? Maybe a movie night? We could do it outdoor or in the gym and give parents the opportunity to be around other adults and kids to be around other kids. We could just acknowledge that this is hard and we could reach out and connect during a movie night with parents that feel comfortable with. This might not be the right time to make it a school event because someone will be upset about it. But if we just told the families that there will be a forge section at the Middleton Movie night, we could provide a bag of free popcorn from all the leftover popcorn from the failed popcorn night. The next movie night with Middleton is on September 12th and they will be showing Captain Marvel. Sarah D. will add the invite to the goodie bag going out in September. Ryan would like to remind parents that teachers are there for help, they should be asking them for help. Suggest to Darci and Micah that they make a graphic to post on the parent page.
Donations for Teachers-There is a document that Darci asked the teachers to edit with their wish lists. Travis suggested to send out an email with specific needs. Amazon wishlists would be a good idea as well, one for each teacher.
Darci has given us a form to ask for used books. Juliann will get the word out about books.
Vice President: Just going through a commenting on the donations from the donations from the GoFundMe.
Treasurer’s Report: $1,642.00 in the account at the moment. The insurance prices-$404.00 is the cheapest insurance. The recommended insurance is $624.00 and gets up access to PTOtoday, and excess medical insurance during events, general liability up to $1 million and covers crime. Travis motioned, Sarah M. seconded and the recommended insurance was voted upon as the level of coverage for our board. Ryan will purchase. Ryan is also working on correcting the mix up with the tax id number swap and getting that fixed. Ryan actually purchased during the meeting. The insurance will sell a form that will come and then she can send a check. Ryan will put together a budget for this year.
Secretary’s Report: Sarah D. updated the website, google calendar, changed the settings in the gmail account to remain unread if someone else reads an email, and assembled goodie bags. Note-this is a really hard time, we want to be here for you as a community. Here is our contact info. Invite the movie Sept. 12 and offer popcorn to our Forge families. We have about 40 spots in the 7th and 8th grade that we need filled. If we could get 7th and 8th grade pictures of activities going on, we could get the word out and hopefully help get people in those spots.
Communication Secretary: She has created a newsletter introducing the board to the teachers. The board approved putting out phone numbers in the newsletter to the teachers only. There is a document in the gmail with all the teacher’s information, what they do, and their emails. Juliann will
Volunteer Report: Not Present
Elementary Liaison: Elementary teachers have reached out that the parents go to the teachers with kids instead of going through the student.
Middle School Liaison: Thinks that a monthly teacher appreciation drop in the teacher’s lounge would be good. Chocolate was suggested.
Financial Chairs: Just wants to let us know they are new and not sure what has been done in the past. We explained that food sales here are not an option. We did the harvest festival that did generate money. We had an art auction planned but with Covid it didn’t happen. We could talk about an online art auction for this year. A possible parents night out would be successful when it is safe to do so. What sort of deadline are we on for funds? We currently don’t have a super hard deadline. We have talked about doing Teacher Grants in the past but haven’t actually started that yet.
Playground Coordinator: Not present
Jamie motioned to drop the remainder of the agenda and table it until next meeting. Sarah M. seconded and it was passed.
Meeting Concluded- 7:52 pm ended
Present: Ryan, Sarah M., Juliann, Travis, Jordan, Jamie, Stephanie, Kasara, Sarah D.
Minutes from 06/23/20:
Call to Order: 6:10 pm
Officer’s Report
President’s Report: Micah has let us know that a few teachers are uncomfortable returning to school in person without a mask mandate. Micah has asked us to gather information through a survey to parents if they would be willing to have their kids wear masks. Masks and face shields would be considered an appropriate face covering. Sarah M. and Juliann to make the survey. The school cannot mandate the masks, but if there is an understanding that it is mask or no school, then teachers would be more comfortable and the parents would more likely be on board with kids wearing them.
Parent support-the coffee with Micah zoom meeting went well. It would be nice if one of us could take notes as the meetings are not recorded. How else we could support parents? Maybe a movie night? We could do it outdoor or in the gym and give parents the opportunity to be around other adults and kids to be around other kids. We could just acknowledge that this is hard and we could reach out and connect during a movie night with parents that feel comfortable with. This might not be the right time to make it a school event because someone will be upset about it. But if we just told the families that there will be a forge section at the Middleton Movie night, we could provide a bag of free popcorn from all the leftover popcorn from the failed popcorn night. The next movie night with Middleton is on September 12th and they will be showing Captain Marvel. Sarah D. will add the invite to the goodie bag going out in September. Ryan would like to remind parents that teachers are there for help, they should be asking them for help. Suggest to Darci and Micah that they make a graphic to post on the parent page.
Donations for Teachers-There is a document that Darci asked the teachers to edit with their wish lists. Travis suggested to send out an email with specific needs. Amazon wishlists would be a good idea as well, one for each teacher.
Darci has given us a form to ask for used books. Juliann will get the word out about books.
Vice President: Just going through a commenting on the donations from the donations from the GoFundMe.
Treasurer’s Report: $1,642.00 in the account at the moment. The insurance prices-$404.00 is the cheapest insurance. The recommended insurance is $624.00 and gets up access to PTOtoday, and excess medical insurance during events, general liability up to $1 million and covers crime. Travis motioned, Sarah M. seconded and the recommended insurance was voted upon as the level of coverage for our board. Ryan will purchase. Ryan is also working on correcting the mix up with the tax id number swap and getting that fixed. Ryan actually purchased during the meeting. The insurance will sell a form that will come and then she can send a check. Ryan will put together a budget for this year.
Secretary’s Report: Sarah D. updated the website, google calendar, changed the settings in the gmail account to remain unread if someone else reads an email, and assembled goodie bags. Note-this is a really hard time, we want to be here for you as a community. Here is our contact info. Invite the movie Sept. 12 and offer popcorn to our Forge families. We have about 40 spots in the 7th and 8th grade that we need filled. If we could get 7th and 8th grade pictures of activities going on, we could get the word out and hopefully help get people in those spots.
Communication Secretary: She has created a newsletter introducing the board to the teachers. The board approved putting out phone numbers in the newsletter to the teachers only. There is a document in the gmail with all the teacher’s information, what they do, and their emails. Juliann will
Volunteer Report: Not Present
Elementary Liaison: Elementary teachers have reached out that the parents go to the teachers with kids instead of going through the student.
Middle School Liaison: Thinks that a monthly teacher appreciation drop in the teacher’s lounge would be good. Chocolate was suggested.
Financial Chairs: Just wants to let us know they are new and not sure what has been done in the past. We explained that food sales here are not an option. We did the harvest festival that did generate money. We had an art auction planned but with Covid it didn’t happen. We could talk about an online art auction for this year. A possible parents night out would be successful when it is safe to do so. What sort of deadline are we on for funds? We currently don’t have a super hard deadline. We have talked about doing Teacher Grants in the past but haven’t actually started that yet.
Playground Coordinator: Not present
Jamie motioned to drop the remainder of the agenda and table it until next meeting. Sarah M. seconded and it was passed.
Meeting Concluded- 7:52 pm ended
July Executive Meeting-7/21/20
Present: (on zoom) Sarah M, Sarah D, Kasara, Ryan, Juliann, Anna (on phone)
Minutes from 06/23/20: Approved
Call to Order: 6:08 pm
Officer’s Report
President’s Report: Staff Luncheon-August 3rd, 12:00-1:30pm. We will meet at 11:45am and Sarah M. will bring soup, Ryan-salad, Kasara-rolls, Sarah D.-water, dessert, utensils, paper plates, napkins, Julianne-soup. We will tell about what PTO does and explain to the teachers the concept of a room mom.
Car Washes-tables until a later date.
Brainstorming ideas to welcome families. Put out a letter, put it on social media, and at the front desk. We could do the letter sign that says happy first day of school for a first day picture. Send home a goodie bag (pencil, eraser, fruitsnack, bubbles, Forge bookmark, and a little quarter sheet welcoming to the PTO)
Go over everyone’s job descriptions on the PTO. We are having a communications and recording secretary. The recording secretary is responsible for minutes and agendas, and posting them on the website. The communications secretary is responsible for getting the word out and communicating the PTO events and information. The communications secretary is also responsible for all media, social and otherwise.
Treasurer tracks and reports the money in the PTO account. Maintain proper tax accounts.
Vice President: No Report
Treasurer’s Report: Should we put the allocated $1,500.00 into the GoFundme for the playground? We will vote on this at the General Meeting in August.
Liaisons-Elementary and Middle School-communicate with the teachers in the school and see needs.
Volunteer Coordinator-coordinate volunteers
Secretary’s Report: No Report
Volunteer Report: Not Present
Elementary Liaison: Not present
Playground Coordinator: Not present
Meeting Concluded- 6:55 pm ended
Present: (on zoom) Sarah M, Sarah D, Kasara, Ryan, Juliann, Anna (on phone)
Minutes from 06/23/20: Approved
Call to Order: 6:08 pm
Officer’s Report
President’s Report: Staff Luncheon-August 3rd, 12:00-1:30pm. We will meet at 11:45am and Sarah M. will bring soup, Ryan-salad, Kasara-rolls, Sarah D.-water, dessert, utensils, paper plates, napkins, Julianne-soup. We will tell about what PTO does and explain to the teachers the concept of a room mom.
Car Washes-tables until a later date.
Brainstorming ideas to welcome families. Put out a letter, put it on social media, and at the front desk. We could do the letter sign that says happy first day of school for a first day picture. Send home a goodie bag (pencil, eraser, fruitsnack, bubbles, Forge bookmark, and a little quarter sheet welcoming to the PTO)
Go over everyone’s job descriptions on the PTO. We are having a communications and recording secretary. The recording secretary is responsible for minutes and agendas, and posting them on the website. The communications secretary is responsible for getting the word out and communicating the PTO events and information. The communications secretary is also responsible for all media, social and otherwise.
Treasurer tracks and reports the money in the PTO account. Maintain proper tax accounts.
Vice President: No Report
Treasurer’s Report: Should we put the allocated $1,500.00 into the GoFundme for the playground? We will vote on this at the General Meeting in August.
Liaisons-Elementary and Middle School-communicate with the teachers in the school and see needs.
Volunteer Coordinator-coordinate volunteers
Secretary’s Report: No Report
Volunteer Report: Not Present
Elementary Liaison: Not present
Playground Coordinator: Not present
Meeting Concluded- 6:55 pm ended
June General Meeting-6/23/20
Present: (on zoom) Sarah M, Sarah D, Kasara, Ryan, Juliann
Minutes from 05/28/20 and 6/11/20: Approved
Call to Order: 6:06 pm
Officer’s Report
President’s Report: Asked Juliann to send an email to share the Go Fund Me for the playground to the teachers so they can get it out. We will try to get ahold of Jamie Lewellen from the last meeting to connect about the carwash ideas. Possibly revisit at the July meeting. We have money from a Walmart grant in savings that needs to go to the gym, it sounds like Micah wants to purchase Volleyball equipment. Sarah M. proposed we spend the money on Volleyball, Ryan seconded, approved. The amount allotted is $2,750.00.
Vice President: No Report
Treasurer’s Report: Ryan has to write checks to Sarah M. and herself for reimbursements. Heard from a parent that people need be voted in to participate in the PTO which is no the case. We need to be more upfront and transparent with teachers and parents next year and maybe we’ll get more participation next year. It seems like Room Parent was not fully understood by the teachers. Sarah M. will send a document with Room Parent ideas to Kasara to get out to parents. Juliann will create a document explaining what it means to be involved in the PTO. Ryan got the check from November pizza night. We technically have around $700.00 after allotted monies are spent. That is under the $1,000.00 goal, but we voted we would be okay with that for this year because of the playground money being spent and fundraisers being canceled because of COVID.
Secretary’s Report: Delivered thank you gift to Javier.
Volunteer Report: Not Present
Elementary Liaison: Not present
Playground Coordinator: Not present
The next meeting will be July 21st. General meeting was voted to be canceled last meeting.
Meeting Concluded-6:26 pm ended
Present: (on zoom) Sarah M, Sarah D, Kasara, Ryan, Juliann
Minutes from 05/28/20 and 6/11/20: Approved
Call to Order: 6:06 pm
Officer’s Report
President’s Report: Asked Juliann to send an email to share the Go Fund Me for the playground to the teachers so they can get it out. We will try to get ahold of Jamie Lewellen from the last meeting to connect about the carwash ideas. Possibly revisit at the July meeting. We have money from a Walmart grant in savings that needs to go to the gym, it sounds like Micah wants to purchase Volleyball equipment. Sarah M. proposed we spend the money on Volleyball, Ryan seconded, approved. The amount allotted is $2,750.00.
Vice President: No Report
Treasurer’s Report: Ryan has to write checks to Sarah M. and herself for reimbursements. Heard from a parent that people need be voted in to participate in the PTO which is no the case. We need to be more upfront and transparent with teachers and parents next year and maybe we’ll get more participation next year. It seems like Room Parent was not fully understood by the teachers. Sarah M. will send a document with Room Parent ideas to Kasara to get out to parents. Juliann will create a document explaining what it means to be involved in the PTO. Ryan got the check from November pizza night. We technically have around $700.00 after allotted monies are spent. That is under the $1,000.00 goal, but we voted we would be okay with that for this year because of the playground money being spent and fundraisers being canceled because of COVID.
Secretary’s Report: Delivered thank you gift to Javier.
Volunteer Report: Not Present
Elementary Liaison: Not present
Playground Coordinator: Not present
The next meeting will be July 21st. General meeting was voted to be canceled last meeting.
Meeting Concluded-6:26 pm ended
Forge International Executive Meeting-May
Location: Zoom Conference Call
Executive Meeting
Meeting Date: 5/28/2020
Attendance: Anna Widmann, Sarah Dawson, Sarah Murray, Kasara Jo Anderson, Ryan Gates, William, Juliann, Tracy Musick
Call to order: 6:05 pm by Sarah M.
Meeting Minutes from Executive Meeting
Location: Zoom Conference Call
Executive Meeting
Meeting Date: 5/28/2020
Attendance: Anna Widmann, Sarah Dawson, Sarah Murray, Kasara Jo Anderson, Ryan Gates, William, Juliann, Tracy Musick
Call to order: 6:05 pm by Sarah M.
Meeting Minutes from Executive Meeting
- President’s Report-Sarah motioned to move the board position voting to June 11th. Ryan seconded and it was approved. Do we want to host an end of the school year party? Sarah M. will contact Micah and see if something is in the works already.
- Vice President’s Report-she is up for running for VP or the Middle School Liaison if we need the spot filled.
- Treasurer’s Report-went and looked at the info on the Go Fund Me and it is all correct. Amazon smile came in at $68.42. Ryan read in the bylaws that the checking should end each fiscal year with $1,000. We have money in savings, but the checking is wiped. The fiscal year ends on June 30th. We will move to revisit the bylaw at the next meeting on June 11th to amend the bylaw for one year because we have approved the money to go to the moving of the playground.
- Secretary’s Report-Sarah D. will ask Shantel to blast the June 11th election for board members each week. Sarah D. will do a better job of checking the forge email and making sure that all the emails are being answered.
- School Liaison-no update
- Playground Coordinator-Anna is going to reach out to fire stations and reach out to parents to see about getting the area mowed down and ready for a playground. We do have most of the equipment needed for the removal, but we do need a mower and raker to help clear the area. A controlled burn would be helpful. If people could bringn flat bed trailers and allen wrenches, it would be helpful to load the equipment. A fork lift or skidster would be helpful to have at Forge for when the equipment arrives. We don’t need welders at the moment, but possibly if brackets or poles break. A previous job he spent $400 on welding costs. William is going to get together some ballpark bids for surface covering. Anna has put together a Go Fund Me for $10,000 for the ground covering.
- Volunteer Coordinator-not present
Forge International Emergency Executive Meeting-May
Location: Zoom Conference Call
Minutes
Forge PTO Emergency Meeting
Date | time 5/6/2020 | 7:08 PM Meeting called to order by Sarah Murray
In AttendanceSarah Murray, Juliann Edmunson, Shantel Cook, Karen Lidral, Ryan Gates, Kasara Anderson
Approval of MinutesN/A-Emergency meeting for teacher appreciation gifts
Teacher ParadePresented by Shantel-need volunteers for traffic control and help to set-up day of (about 8:30 AM)
Teacher Appreciation Motioned by Sarah-we would like to get the teachers/faculty a gift card $50 each. Seconded by Ryan. Voted-all in favor. We will purchase 31 gift cards for teachers and faculty. Total will 1550, however, Jannel Tollman may have gift cards from a previous silent auction that we can use. Kasara will check in with her to find out if they are still available and how many. Funding is within budget and we will allocate popcorn fundraising to this event. Ryan will get “Thank you” cards done. Sarah M and Ryan will meet to purchase gift cards.
Playground Presented by Sarah Murray-The playground committee chair needs a few volunteers for mowing and cleaning up the field to prepare for playground equipment. We will post the request to social media and weekly newsletter.
Nudel Kart idea-working on pricing to present to PTO
Next MeetingMay 14, 2020-Zoom
Motion to adjourn was made at 7:43 PM and was passed unanimously.
Location: Zoom Conference Call
Minutes
Forge PTO Emergency Meeting
Date | time 5/6/2020 | 7:08 PM Meeting called to order by Sarah Murray
In AttendanceSarah Murray, Juliann Edmunson, Shantel Cook, Karen Lidral, Ryan Gates, Kasara Anderson
Approval of MinutesN/A-Emergency meeting for teacher appreciation gifts
Teacher ParadePresented by Shantel-need volunteers for traffic control and help to set-up day of (about 8:30 AM)
Teacher Appreciation Motioned by Sarah-we would like to get the teachers/faculty a gift card $50 each. Seconded by Ryan. Voted-all in favor. We will purchase 31 gift cards for teachers and faculty. Total will 1550, however, Jannel Tollman may have gift cards from a previous silent auction that we can use. Kasara will check in with her to find out if they are still available and how many. Funding is within budget and we will allocate popcorn fundraising to this event. Ryan will get “Thank you” cards done. Sarah M and Ryan will meet to purchase gift cards.
Playground Presented by Sarah Murray-The playground committee chair needs a few volunteers for mowing and cleaning up the field to prepare for playground equipment. We will post the request to social media and weekly newsletter.
Nudel Kart idea-working on pricing to present to PTO
Next MeetingMay 14, 2020-Zoom
Motion to adjourn was made at 7:43 PM and was passed unanimously.
Forge International Executive Meeting-April
CANCELED DUE TO COVID
CANCELED DUE TO COVID
Forge International Executive Meeting-March
CANCELED DUE TO GOVERNMENT SHUT DOWN
CANCELED DUE TO GOVERNMENT SHUT DOWN
Forge International Executive Meeting-February
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
Forge International Executive Meeting-January
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
Executive Meeting
Meeting Date: 1/28/2020
Attendance: Sarah M., Sarah D., Karen
Call to order: 6:05 pm by Sarah M.
Meeting Minutes from Executive Meeting 12/3/2019-Approved
-Possibly add the Bogus Basin Snow School to our list next year-PTO can fund it. It would be for 3rd grade – 8th grade.
-Original Works-fundraising idea for turning kids artwork into items like mugs, or pillows, etc. Sarah M. was looking into it, but the website has disappeared. Kids Kreations is another website with a similar idea that she will research. Karen mentioned Puffy Paint as a fundraiser, they bring ceramics to the school and kids purchase and paint. We would receive around 30% of the night’s funds.
-Art Fundraiser Festival will be on March 26th. Can we get the art teacher to agree to some performances from some of the classes? Karen will contact Puffy Paint place to see if they can come to that night to adda craft. We need a list of what the art teacher has for auction items. Shiloh will contact teachers to ask them to collect pieces of art. The art pieces collected will be displayed in the Great Art Heist location and parents must pay to take them home. Should we take some of our funds and order pencils and notebooks with the Forge logo to sell? Would Shiloh’s mom and dad be willing to do some more painted rocks with the Forge logo? Are there any local bands that would like to play for the last hour or so? Can we contact major art stores for any donations? Sarah M. will call Janelle to see if she would want to get stuff donated. Next year maybe we should add an advertising position to the board members. Karen was going to ask Bridget.
Book Fair: We need to get Taren and one other volunteer connected to Micah to get trained for the Book Fair.
Meeting Adjourned 7:06 pm
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
Executive Meeting
Meeting Date: 1/28/2020
Attendance: Sarah M., Sarah D., Karen
Call to order: 6:05 pm by Sarah M.
Meeting Minutes from Executive Meeting 12/3/2019-Approved
- President’s Report
-Possibly add the Bogus Basin Snow School to our list next year-PTO can fund it. It would be for 3rd grade – 8th grade.
-Original Works-fundraising idea for turning kids artwork into items like mugs, or pillows, etc. Sarah M. was looking into it, but the website has disappeared. Kids Kreations is another website with a similar idea that she will research. Karen mentioned Puffy Paint as a fundraiser, they bring ceramics to the school and kids purchase and paint. We would receive around 30% of the night’s funds.
-Art Fundraiser Festival will be on March 26th. Can we get the art teacher to agree to some performances from some of the classes? Karen will contact Puffy Paint place to see if they can come to that night to adda craft. We need a list of what the art teacher has for auction items. Shiloh will contact teachers to ask them to collect pieces of art. The art pieces collected will be displayed in the Great Art Heist location and parents must pay to take them home. Should we take some of our funds and order pencils and notebooks with the Forge logo to sell? Would Shiloh’s mom and dad be willing to do some more painted rocks with the Forge logo? Are there any local bands that would like to play for the last hour or so? Can we contact major art stores for any donations? Sarah M. will call Janelle to see if she would want to get stuff donated. Next year maybe we should add an advertising position to the board members. Karen was going to ask Bridget.
- Vice President’s Report*not present
- Treasurer’s Report*not present. We need to set teacher grant guidelines. We should cap the amount at $100 per teacher or $200 per grade and the teacher must submit their name, grade, amount asking for, what their asking for, and how it would benefit the school. The teacher must submit the request in writing prior to the general meeting, they are welcome to come in person to state their case.
- Secretary’s Report-Sarah D. will make a Grant request form for the teachers.
- School Liaison *not present
- Volunteer Coordinator*not present
Book Fair: We need to get Taren and one other volunteer connected to Micah to get trained for the Book Fair.
Meeting Adjourned 7:06 pm
Forge International Executive Meeting-December
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
Executive Meeting
Meeting Date: 12/3/2019
Attendance: Sarah M., Kasara, Sarah D., Karen, Ryan
Call to order: 6:15 pm by Sarah M.
Meeting Minutes from Executive Meeting 10/22/2019-Approved
-Sage Int. is the board over us as well and we need to make them aware we would like them to interact more with us, as they have not held meetings with Forge like they do at Sage.
-Micah will be sending out a questionnaire about how he’s doing.
Puzzle night. Popcorn and puzzles.
Meeting Adjourned 7:27 pm
Location: 208 S. Hartley Ln. Middleton, ID 83644 Gymnasium
Executive Meeting
Meeting Date: 12/3/2019
Attendance: Sarah M., Kasara, Sarah D., Karen, Ryan
Call to order: 6:15 pm by Sarah M.
Meeting Minutes from Executive Meeting 10/22/2019-Approved
- President’s Report
-Sage Int. is the board over us as well and we need to make them aware we would like them to interact more with us, as they have not held meetings with Forge like they do at Sage.
-Micah will be sending out a questionnaire about how he’s doing.
- Vice President’s Report
- Treasurer’s Report
- Secretary’s Report
- School Liaison *not present
- Volunteer Coordinator
Puzzle night. Popcorn and puzzles.
Meeting Adjourned 7:27 pm
Forge International Executive Meeting-November
MOVED TO DECEMBER DUE TO THANKSGIVING
MOVED TO DECEMBER DUE TO THANKSGIVING
Forge International Executive Meeting-October
Location: 208 S. Harley Ln. Middleton, ID 83644 Gymnasium
Forge International School PTO-Executive Session
Date: 10/22/2019
Location: Forge International School: 208 S. Hartley Ln. Middleton, Idaho 83644
Meeting Called to Order By: Sarah Murray
Time 6:21 pm
Attendance: Sarah M., Sarah D., Karen L., Kasara, Ryan G.
Minutes: Minutes of 8/2019 General Meeting read and approved.
Officers’ Reports
Location: 208 S. Harley Ln. Middleton, ID 83644 Gymnasium
Forge International School PTO-Executive Session
Date: 10/22/2019
Location: Forge International School: 208 S. Hartley Ln. Middleton, Idaho 83644
Meeting Called to Order By: Sarah Murray
Time 6:21 pm
Attendance: Sarah M., Sarah D., Karen L., Kasara, Ryan G.
Minutes: Minutes of 8/2019 General Meeting read and approved.
Officers’ Reports
- President’s Report
- Sage -sister school. Invited everyone to harvest party on November 8th and they would like to collaborate one activity a year.
- Was the Micah interview useful? Sarah M. would like to do a teacher spotlight if people would find it helpful. Encourages everyone to watch the Micah videos and see if we thought it was useful.
- Vice President’s Report
- Popcorn Update-Sent an email to everyone involved about how we are popping. Sarah D. will print and pass out sign ups for the donations. Lindsay will be buying a large popcorn machine and donating all the supplies. We are still figuring out where we will be storing the machine.
- Sarah M. will be setting up a service account at Cash and Carry.
- Treasurer’s Report
- Budget is updated.
- The check for dough night should be here next week.
- Volunteer Coordinator
- Karen made a newsletter and emailed it to Renee in the office. The next one to go out will be the Harvest Festival. She made all the Harvest Festival sign ups and they are ready to go.
- Secretary Report
- Got Simplot to donate 100 lbs. of potatoes for the harvest festival. We are in possession of them, just waiting for what to do with them.
- Will make a form for popcorn donations along with the newsletter.
- School Liaison Report
- Library is a go for the face painting and the slime, but would like someone to get the supplies donated. Sarah D. will donate the supplies.
- Would like to know when the playground get together is?
- Sarah D. will bring photo props for the harvest festival and a 4x8 background on plywood.
- Need sign-ups for people to bake potatoes and people to make chili.
- Need people to run games.
- There will be a suggested donation to get an entry ticket. There will be a drawing every so often for Forge gear. Can we do a dollar per ticket? Or does that get us into trouble with raffles? Ryan will check with Shiloh.
- Classes will be doing class baskets for the silent auction.
- Parents can get companies to donate items for the silent as well.
Forge Executive PTO Meeting Minutes - September 24, 2019
All items are considered actionable items and may be voted upon
Meeting Date: 9/24/19
Meeting Location: Forge International School
1. Call to Order
2. Minutes: Review of minutes from 8/27/19 meeting
3. Officers’ Reports
a. President’s Report
i. PTO Party
ii. Pick-me-up for 2nd grade teacher
iii. Reimbursement for things that are purchased at garage sale or FB
Marketplace
iv. Food Safety in Fundraising
1. “Smart Snack Standards”
2. Compliance--Jessie,
3. Micah’s request
b. Vice President’s Report
i. Popcorn update
c. Treasurer’s Report
i. PayPal
ii. Budget
d. Secretary’s Report
i. Newsletter info.
e. Volunteer Coordinator’s Report
i. Emmett Harvest Days
1. Fundraising Raffle
f. School Liaison Report
i. Room Mom
g. School Representative
4. Events Scheduling
a. October/November Event
b. Small fundraisers
Exec Meeting 9/24/19
5. Committee Reports
a. Events Committee
i. Popcorn Committee
ii. Box Top Committee
b. Fundraising Ideas
i. Penguin Patch
ii. T-shirt Raffle
iii. School Carnival
iv. Yard Sale
v. Yard sale for stuff FOR Forge
c. Items for the Arts Teacher
i. Ideas for the Art fundraiser:
1. Chairs
2. Frames
3. Chimes
4. Blocks
5. canvases
6. ceramic painting
7. turning kid’s stuff into personal art
a. Original Works, or Both
b. At auction have a place to create art?
c. Ask musicians to come play, involve the high school?
d. Maybe have classroom teachers do one project, and the
art teacher do a larger one.
d. Items for Teachers
6. Principal’s Report
7. Announcements
8. End
All items are considered actionable items and may be voted upon
Meeting Date: 9/24/19
Meeting Location: Forge International School
1. Call to Order
2. Minutes: Review of minutes from 8/27/19 meeting
3. Officers’ Reports
a. President’s Report
i. PTO Party
ii. Pick-me-up for 2nd grade teacher
iii. Reimbursement for things that are purchased at garage sale or FB
Marketplace
iv. Food Safety in Fundraising
1. “Smart Snack Standards”
2. Compliance--Jessie,
3. Micah’s request
b. Vice President’s Report
i. Popcorn update
c. Treasurer’s Report
i. PayPal
ii. Budget
d. Secretary’s Report
i. Newsletter info.
e. Volunteer Coordinator’s Report
i. Emmett Harvest Days
1. Fundraising Raffle
f. School Liaison Report
i. Room Mom
g. School Representative
4. Events Scheduling
a. October/November Event
b. Small fundraisers
Exec Meeting 9/24/19
5. Committee Reports
a. Events Committee
i. Popcorn Committee
ii. Box Top Committee
b. Fundraising Ideas
i. Penguin Patch
ii. T-shirt Raffle
iii. School Carnival
iv. Yard Sale
v. Yard sale for stuff FOR Forge
c. Items for the Arts Teacher
i. Ideas for the Art fundraiser:
1. Chairs
2. Frames
3. Chimes
4. Blocks
5. canvases
6. ceramic painting
7. turning kid’s stuff into personal art
a. Original Works, or Both
b. At auction have a place to create art?
c. Ask musicians to come play, involve the high school?
d. Maybe have classroom teachers do one project, and the
art teacher do a larger one.
d. Items for Teachers
6. Principal’s Report
7. Announcements
8. End
Forge International Executive Meeting-August
Location: 208 S. Hartley Ln. Middleton, ID 83644 Teacher Collaboration Room
Forge International School PTO-Executive Session
Date: 8/27/2019
Location: Forge International School: 208 S. Hartley Ln. Middleton, Idaho 83644
Meeting Called to Order By: Sarah Murray
Time 6:11 pm
Attendance: Micah D., Shiloh B., Sarah M., Sarah D., Karen L., Kasara, Ryan G.
Minutes: Minutes of 8/8/2019 General Meeting read and approved.
Officers’ Reports
Location: 208 S. Hartley Ln. Middleton, ID 83644 Teacher Collaboration Room
Forge International School PTO-Executive Session
Date: 8/27/2019
Location: Forge International School: 208 S. Hartley Ln. Middleton, Idaho 83644
Meeting Called to Order By: Sarah Murray
Time 6:11 pm
Attendance: Micah D., Shiloh B., Sarah M., Sarah D., Karen L., Kasara, Ryan G.
Minutes: Minutes of 8/8/2019 General Meeting read and approved.
Officers’ Reports
- President’s Report
- Insurance-doesn’t have the personal funds to purchase the insurance at this time (approximately $750.00). Micah said he would think on this during the meeting and try to come up with a solution. He wants to avoid having this come out of a personal pocket.
- Harvest Festival Street Fair (September 27-28) Micah would like the PTO to run a booth at the Festival in Emmett in order to generate interest in the Middle School. Sarah D. will look into the Harvest Festivals in Caldwell and Middleton as well. The school will pay the fees to do booths at both if the PTO has the capacity to run the booths.
- We will have Karen L. be the official Facebook poster.
- Vice President’s Report
- Been in touch with Melissa, Jaqueline, and Janelle about the fundraising for the playground. Not having a lot of response, will check in again tomorrow.
- Treasurer’s Report
- We need to open the bank account. Kasara, Sarah M., and Ryan need to all go together to the bank to open it. They will meet at Clarity in Middleton at 9:00 am on Thursday 8/29/2019.
- Card Swiper might not be the best option at the moment. They charge fees and we are keeping the budget tight. Maybe a card swiper would be something better looked at in the future. Paypal will be set up and people are welcome to donate through that online.
- We will set up a Venmo because people seem really interested in having that as an option for paying/donating.
- How are we buying popcorn? Are we charging, or getting it donated? Discussed advertising the price of $10.00 per kid to get popcorn all year. Kasara is on the popcorn committee and will connect with them about the specifics.
- Events Budget-Micah suggested budgeting at least $250.00 per event. We have 5 planned events. We would like to try and fundraise $1,500.00 for an events budget. We need to also reimburse Shiloh around $500.00 for start up costs, and Karen $12 for the website. The insurance will be $749.00 for the year. We would like to budget about $50.00 a month for office supplies. Ryan would like to make a line item budget for the next meeting.
- Volunteer Coordinator
- She has entered all the volunteers for the PTO into a google drive document. PTO volunteers don’t need to be background checked/fingerprinted, but school volunteers will need to be.
- Sign Up Genius account has been created.
- Working on a Directory, getting permission to add people’s numbers to the directory.
- Secretary Report
- For minutes and agendas, put a link to the website on facebook and add all the minutes and agendas to the home page.
- Compose an introduction letter for all the board members for our first newsletter. Put the newsletters in the teacher’s boxes on Wednesday evenings once a month. First week of the month. Sarah D. will make the letter the last week of the month and send electronically to the board for approval and then post to facebook, send highlights to Renee Roman, and then print and put in teacher boxes by the first Wednesday of each month.
- Board members on Gym committee-Ryan. Staff Appreciation-Sarah D. General Events-Kasara. Grant-Shiloh. Fundraising-Karen. Playground-Kasara. Box Tops-Kasara. Popcorn-Kasara.
- Forge is not listed on the Box Top website. Micah will work on getting Forge added to the school list. Kasara will ask Jessica to make a small presentation on box tops at the next general meeting.
- Potluck Dinner on September 19 set up at 4:00. Event is 5:00-7:00-school wide. Micah described it as a parking lot party. We will have a rock climbing wall, bounce house, craft, and get to know you BINGO. Trinity is the Event’s Chair and is working on Sing Up Genius for the event. The PTO board members will bring paper products. Sarah D.-Napkins, Kasara/Ryan-Plates, Shiloh-Cutlery, Karen-cups.
- Karen made a motion to skip the scheduled general and executive meetings in December, Kasara seconded. Voted and approved.
- Ryan made a motion to amend the previous motion to cancel the general and executive meetings in December-to cancel the executive meeting in November, cancel the December general meeting, and change the executive meeting to December 3. Kasara seconded. Board voted and motion approved.
- Ribbon Cutting ceremony-tomorrow Wednesday 4:00 pm and building is open until 6:00 pm.
- Gave PTO Board members a tour of the school.
Forge Executive PTO Meeting Minutes - July 22, 2019
People Present: Sarah Murray, Darcy Stelzner, Kasara Anderson, Ryan Gates, Karen Lidral, Shiloh Brown, and Sarah Dawson.
Presidents Moment: We are the first board for Forge, we need to keep the future in mind when making decisions moving forward. There will be many opinions going forward, and if we listen and treasure the differences, the differences can sometimes make us come closer and help us work well together as a board.
For the next meeting, Kasara will be giving the vision moment to begin the meeting.
Minute Approval from General Meeting July 11, 2019- Approved
Sarah D. will add [email protected] to the group email when emailing minutes.
Report from Meeting with Micah
Admin Stuff-on agendas, the items that need to be voted on need to be labeled (consent agenda) OR the entire agenda can have a disclaimer at the top “every item is considered an action item and may be voted upon”.
Volunteers and fingerprinting-Volunteers need to be background checked and fingerprinted. We will check on the company that needs to go through. If you aren’t background checked or fingerprinted you will no be allowed to Volunteer.
Expectations:
Teacher Appreciation
Late Night Help Out-Sept. 19 (Back to school), Oct. 17 (Math/ELA), March 12 (Math/ELA), May 7 (end of year conferences). For those late nights-food provided for the teachers.
Goals for the year
Create a vision statement for the PTO. Sarah Murray read Article II – Purpose from the Forge International School PTO Bylaws.
Our vision statement should be shorter and more based on community. A place of building community and unity among the school. A support system for the teachers. If everyone could send Sarah Murray some ideas to add to the vision statement, she will put together something for us to vote on at the next meeting.
Discuss Roles and Responsibilities
GMAIL Account: [email protected]
From now on-do all communication through the gmail account. We will make a calendar. There are forms uploading into the google docs.
Website - Karen is creating the website. Forgepto.org will be the website for us.
Facebook - We are confused on the differences between the public and private facebook pages, along with the school’s page. Sarah Murray will discuss this with Micah and clarify.
Newsletter - Do we want one? We will table this until we are better established.
Calendar
Micah would appreciate only 4 events, he doesn’t want to overwhelm the parents. Suggested: a BBQ in August for parents to meet the teachers, social thing for families to meet before school. We will be trying to contact food trucks for the ribbon cutting ceremony on August 28th. We will organize a potluck for back to school on September 19th. We will plan a fundraising event during the third week of November, the event will be discussed in the future. We will do an event the third week in March, and then a party for the end of the school the first week in June.
Fundraiser Ideas
Photography Mini Sessions (during the November night?)
Auction
Carnival
Bake Sale (during parent teacher conferences?)
To Do’s:
Karen will be taking notes at the meeting on August 8th, as Sarah Dawson will be absent.
Send Sarah Murray ideas for the vision statement.
Bi-Law Change
Need to create a bi-law for visitors-when a person comes to the general meeting to speak. A time limit and a sign in sheet are recommended. The new bi-law will read: “Public commenters will be given a maximum of 5 minutes to speak after signing in on the sign in sheet during designated speaking times.” This new bi-law will be voted on in the general session on August 8th. We all agree that five minutes is too long, but we will revisit the length of time if needed in the future.
Need to create a bi-law for check signing. There will be the Vice President, President, and the Treasurer on the bank account. When writing checks, two signatures are required and they cannot be by the person the check is for. This bi-law will be voted on at the next general session on August 8th.
Deciding a Bank
Ryan strongly suggests that using a bank that requires two signatures. Ryan will look at Pioneer and Clarity and see what options we have. She will try to ask about what donations they offer. Sarah Murray will check in with Micah how the accounts should be set up. Should we have separate accounts for the Playground and the Gym and then a general account?
Set-up PayPal
Ryan will look into setting up a PayPal account. PayPal gives a donate option, so parents can donate without even having an account. Voted on-passed
Can we Set-up a Venmo?
Ryan will look into this and set it up if it makes sense. Voted on-passed
Liability Insurance
This insurance protects the board from embezzlement and lawsuits. It will also protect injuries or claims at an events that we hold. Shiloh included the amount of the insurance in the start up funds estimate. Sarah Murray will sign us up for liability insurance and submit for reimbursement from the start up funds given by the school.
2019 Budget
The budget will be tabled until we get more input from the general meeting about the events we want to put on in the future.
Background Checks
Anyone involved with children or fundraising needs to be background checked. Sarah Murray will check with Micah to see which company will be accepted.
Guide Star and Amazon Smile
All non-profits need to register with Guide Star for many grants. Shiloh will register us through Guide Star in the Gmail account so we can see it and how it was done. Ryan will upload the form needed for proof of non-profit status. Once the guide star registration happens and the PayPal account is activated, the Amazon Smile can be registered for.
Regular Executive Sessions
If a person can’t be present, skyping or speaker phone would be an option for the executive session.
Voted on the fourth Tuesday of the month at 6:00 pm-passed
Committees
The positions we need filled are…
Playground Committee Chair –
Box Top Coordinator Chair –
Fundraising Coordinator Chair –
Meeting Adjourned 8:50 pm
People Present: Sarah Murray, Darcy Stelzner, Kasara Anderson, Ryan Gates, Karen Lidral, Shiloh Brown, and Sarah Dawson.
Presidents Moment: We are the first board for Forge, we need to keep the future in mind when making decisions moving forward. There will be many opinions going forward, and if we listen and treasure the differences, the differences can sometimes make us come closer and help us work well together as a board.
For the next meeting, Kasara will be giving the vision moment to begin the meeting.
Minute Approval from General Meeting July 11, 2019- Approved
Sarah D. will add [email protected] to the group email when emailing minutes.
Report from Meeting with Micah
Admin Stuff-on agendas, the items that need to be voted on need to be labeled (consent agenda) OR the entire agenda can have a disclaimer at the top “every item is considered an action item and may be voted upon”.
Volunteers and fingerprinting-Volunteers need to be background checked and fingerprinted. We will check on the company that needs to go through. If you aren’t background checked or fingerprinted you will no be allowed to Volunteer.
Expectations:
Teacher Appreciation
Late Night Help Out-Sept. 19 (Back to school), Oct. 17 (Math/ELA), March 12 (Math/ELA), May 7 (end of year conferences). For those late nights-food provided for the teachers.
Goals for the year
Create a vision statement for the PTO. Sarah Murray read Article II – Purpose from the Forge International School PTO Bylaws.
Our vision statement should be shorter and more based on community. A place of building community and unity among the school. A support system for the teachers. If everyone could send Sarah Murray some ideas to add to the vision statement, she will put together something for us to vote on at the next meeting.
Discuss Roles and Responsibilities
- President-Help the vision. Coordinate meetings and events, and support the rest of the board. Primary contact with Micah moving forward. Staying on top of any of the committees we have. Finding out information about what needs to be done and relaying that to the board. Signer on the checks. Decide yes/no if we will proceed forward with certain items and goals. Be present at the event. Be present when the treasurer is counting money. Create the agenda. Not in her job description-really good listener and finding everyone’s strengths while not passing judgement. Good at suspending judgement until all facts are present and then making a choice. Good at music. Teaches piano and voice lessons. Drama experience and good at projects. Good at finding a good deal online.
- Vice President-Problem or complaint will be addressed or fixed and then reported to the rest of the board. Be present at every event. Be present while treasurer is counting money if President is not available. Not in her job description-she is at the school very often, enjoys volunteering. Very good at taking charge and doing it right and on time. Good at designing set ups.
- Treasurer-Be present at any event with money. Keep a record of finances. Take charge with the tax returns. Handle reimbursement forms-voted on physical reimbursement forms to be filled out with receipts to have a paper trail (passed). Voted on time frame for reimbursements-bring to the general meeting and get checks for the reimbursements OR executives can bring to either general or the executive meeting (passed). With large purchases over $500.00, the amount will be voted on and then two board members will go shopping together out of the account instead of waiting for a reimbursement (passed). Not in her job description-loves setting up and tearing down. Good at directing people to set up activities.
- Secretary-Take meeting minutes, finalize the agenda and post on Facebook (until website it up and running). Keeping a binder of all documents, including the financial records. Update the Facebook page and post information about upcoming events. Put out and keep the attendance record for the general meetings. Voted that if there is a bulletin board in the front of the school, the secretary will be responsible for updating it-we will ask Micah is possible (passed). Not in her job description-she loves to make things and organize things.
- Volunteer Coordinator-Coordinating people to help with events and plug people into positions they can be best utilized in. Asking people for help. Keeping track of all volunteer’s contact information. Not in her job description-she loves to paint and be crafty.
- Elementary Liaison-Communicate with the teachers and relay what they need to the board. She will also communicate with the parents of the students and communicate that to the board and the teachers. Will create a relationship with parents where they feel comfortable coming to her with ideas to pass on to the teachers. Any complaints or questions will be forwarded on to the Vice President and then communicated to the board. Not in her job description-super busy until the end of October with work. Enjoys photography and making fliers.
- Staff Representative-be present at the meetings. This position is non-voting. Help talk with teachers and report back to the board. Not in her job description-good at following orders, good at organizing projects.
GMAIL Account: [email protected]
From now on-do all communication through the gmail account. We will make a calendar. There are forms uploading into the google docs.
Website - Karen is creating the website. Forgepto.org will be the website for us.
Facebook - We are confused on the differences between the public and private facebook pages, along with the school’s page. Sarah Murray will discuss this with Micah and clarify.
Newsletter - Do we want one? We will table this until we are better established.
Calendar
Micah would appreciate only 4 events, he doesn’t want to overwhelm the parents. Suggested: a BBQ in August for parents to meet the teachers, social thing for families to meet before school. We will be trying to contact food trucks for the ribbon cutting ceremony on August 28th. We will organize a potluck for back to school on September 19th. We will plan a fundraising event during the third week of November, the event will be discussed in the future. We will do an event the third week in March, and then a party for the end of the school the first week in June.
Fundraiser Ideas
Photography Mini Sessions (during the November night?)
Auction
Carnival
Bake Sale (during parent teacher conferences?)
To Do’s:
Karen will be taking notes at the meeting on August 8th, as Sarah Dawson will be absent.
Send Sarah Murray ideas for the vision statement.
Bi-Law Change
Need to create a bi-law for visitors-when a person comes to the general meeting to speak. A time limit and a sign in sheet are recommended. The new bi-law will read: “Public commenters will be given a maximum of 5 minutes to speak after signing in on the sign in sheet during designated speaking times.” This new bi-law will be voted on in the general session on August 8th. We all agree that five minutes is too long, but we will revisit the length of time if needed in the future.
Need to create a bi-law for check signing. There will be the Vice President, President, and the Treasurer on the bank account. When writing checks, two signatures are required and they cannot be by the person the check is for. This bi-law will be voted on at the next general session on August 8th.
Deciding a Bank
Ryan strongly suggests that using a bank that requires two signatures. Ryan will look at Pioneer and Clarity and see what options we have. She will try to ask about what donations they offer. Sarah Murray will check in with Micah how the accounts should be set up. Should we have separate accounts for the Playground and the Gym and then a general account?
Set-up PayPal
Ryan will look into setting up a PayPal account. PayPal gives a donate option, so parents can donate without even having an account. Voted on-passed
Can we Set-up a Venmo?
Ryan will look into this and set it up if it makes sense. Voted on-passed
Liability Insurance
This insurance protects the board from embezzlement and lawsuits. It will also protect injuries or claims at an events that we hold. Shiloh included the amount of the insurance in the start up funds estimate. Sarah Murray will sign us up for liability insurance and submit for reimbursement from the start up funds given by the school.
2019 Budget
The budget will be tabled until we get more input from the general meeting about the events we want to put on in the future.
Background Checks
Anyone involved with children or fundraising needs to be background checked. Sarah Murray will check with Micah to see which company will be accepted.
Guide Star and Amazon Smile
All non-profits need to register with Guide Star for many grants. Shiloh will register us through Guide Star in the Gmail account so we can see it and how it was done. Ryan will upload the form needed for proof of non-profit status. Once the guide star registration happens and the PayPal account is activated, the Amazon Smile can be registered for.
Regular Executive Sessions
If a person can’t be present, skyping or speaker phone would be an option for the executive session.
Voted on the fourth Tuesday of the month at 6:00 pm-passed
Committees
The positions we need filled are…
Playground Committee Chair –
- Fundraising Liaison-Jannelle Tollman would like to be voted on
- Teacher Appreciation Liaison-
- Fundraising Liaison-
Box Top Coordinator Chair –
Fundraising Coordinator Chair –
Meeting Adjourned 8:50 pm